When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
Home Based, East Coast
We’re looking for a dynamic Project Lead who thrives in a fast‑paced, client‑focused environment and is committed to excellence in scientific and medical communications.
Our Meeting Specialist will organize and manage meeting logistics to support the needs of the pharmaceutical industry, ensuring seamless planning, compliant execution, and high‑quality experiences for internal and external stakeholders. This role encompasses the planning, managing, and delivery from start to post-event. Requires travel both domestically and internationally.
Key Accountabilities:
Specialized knowledge
- In depth understanding of the department’s service offerings and processes Works with minimal supervision in a team environment to ensure the timely and accurate performance of work within project scope and objectives
- Participates in project planning meetings (internal and with client)
- Keeps current on knowledge within the industry in respect of SOPs, HCP compliance, and suppliers
- Knowledge of quality worldwide meeting venues
- Working knowledge of virtual meeting management and platforms
- Experience working with Cvent platform a plus
Client relationship management
- Proactively manages Client expectations and ensures delivery against them
- Assertive in managing changes in project scope
- Attends Client meetings and telecons to discuss operational issues
- Ensures Client receives appropriate status update reports
- Proactively identifies complex technical and process issues
- Proactively assesses project needs and develops processes and solutions to address issues before they become significant problems
- Ensures that the delivery of high quality, well executed projects
- Alert to opportunities for follow on business or changes in project scope and engages appropriate management
- Maintains confidentiality of information
Project execution and success
- Liaises closely with colleagues at all levels to discuss issues and resolve conflicts that may arise when managing a project Demonstrates the ability to complete assigned tasks, meet project deadlines and achieve objectives Proactively seeks opportunities to improve project efficiency, results, or team performance
- Oversee project coordinator responsibilities, including attendee management
- Uses knowledge, experience, and expertise to recommend suitable venues and project solutions
- Conduct site visits to further influence the success of the meeting
- Works within internal/external SOPs and guidelines
- Provides expert quality control in respect of compliance to pharmaceutical industry guidelines
- Manages the on-site delivery of meetings
- Ensure communication with suppliers is clear and up to date
- Provides guidance to project team members in technical or process areas
Finance management
- Ensures detailed project scoping information is obtained for every project
- Ensures budget accuracy
- Conducts budget revisions and reconciliations, recording changes in scope
- Reviews profitability analysis
- Ensures deposits and invoices are paid in a timely manner according to internal processes
- Manages financial compliance procedures applicable to the delivery team
- Monitors reconciliation timelines to ensure that agreed Client deadlines are met
- Completes timesheets on time
- Completes/approves project related expense claims
Metrics for success
- Utilization/billability target
- Contribution to achievement of project, team, and departmental specific goals
- Working within budgeted hours, monitor and communicate CIS’s to Manager
- Client satisfaction
Competencies
- Client Focus
- Integrity and Ethics
- Teamwork and Collaboration
- Results Orientation
- Solving Business Problems
- Self Confidence and Self Control
Skills:
- Proven experience in a pharmaceutical meetings environment
- Demonstrated ability to successfully manage meetings on time with high quality
- Technical expertise
- Client focused approach to work
- Ability to interact professionally within a client organization
- Strong problem-solving skills
- Willingness to work in a matrix environment and to value the importance of teamwork
- Excellent interpersonal, verbal, and written communication skills
- Sound understanding of IT packages such as Word, Excel, and PowerPoint
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- Knowledge of online registration software
- Good knowledge of audiovisual equipment
- A flexible attitude with respect to work assignments and new learning
Knowledge and Experience:
- Relevant pharmaceutical meeting planning experience
- Equivalent experience organizing meetings within a similar industry and/or role is required
EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Top Skills
What We Do
Parexel is among the world’s largest clinical research organizations (CROs), providing the full range of Phase I to IV clinical development services to help life-saving treatments reach patients faster. Leveraging the breadth of our clinical, regulatory and therapeutic expertise, our team of more than 21,000 global professionals collaborates with biopharmaceutical leaders, emerging innovators and sites to design and deliver clinical trials with patients in mind, increasing access and participation to make clinical research a care option for anyone, anywhere. Our depth of industry knowledge and strong track record gained over the past 40 years is moving the industry forward and advancing clinical research in healthcare’s most complex areas, while our innovation ecosystem offers the best solutions to make every phase of the clinical trial process more efficient. With the people, insight and focus on operational excellence, we work With HeartTM every day to treat patients with dignity and continuously learn from their experiences, so every trial makes a difference. For more information, visit parexel.com. Community Guidelines Because Parexel’s social media channels are open to the general public and employees, we are not responsible for views expressed other than our own. However, we do not tolerate posts that are: • Abusive, harassing or threatening to others. • Defamatory, offensive, obscene, vulgar or depicting violence. • Hateful targeting by race/ethnicity, age, color, creed, religion, gender, sexual preference or orientation, nationality or political beliefs. • Sexually explicit or pornographic. • Fraudulent, deceptive, libelous, misleading or unlawful. • Referencing criminal or illegal activity. • Spamming. We reserve the right to remove any comments that do not adhere to our guidelines as well as report users who violate the rules of our page.
