Meeting Documentation Executive

This is a remote position.

We are looking for a detail-oriented Meeting Documentation Executive who will attend internal meetings virtually and prepare accurate Minutes of Meeting (MoM) and meeting summaries.

The role is strictly limited to documentation and record keeping. It does not involve project coordination, follow-ups, or communication with participants regarding action items.

The candidate is expected to have strong listening skills, excellent written English, and the ability to capture and structure discussions clearly and accurately.

• Attend scheduled internal meetings virtually (Zoom / Google Meet / Microsoft Teams)
  

• Capture detailed and accurate notes during discussions
  

• Prepare structured Minutes of Meeting (MoM) after each meeting
  

• Prepare concise and structured summaries covering:
  

• Meeting agenda
  

• Key discussion points
  

• Decisions taken
  

• Action items identified during the meeting
  

• Share finalized MoM and summaries with relevant stakeholders post meeting
  

• Ensure documentation is clear, structured, and professionally written
  

• Maintain a centralized log of all meetings attended
  

• Organize and store MoM and summary documents in the designated repository
  

• Ensure proper version control and easy retrieval of records
  

This role is strictly documentation-focused. The selected candidate will not:

• Participate actively in meetings or ask questions
  

• Follow up on action items or track progress
  

• Coordinate with internal or external stakeholders
  

• Manage projects, timelines, or deliverables
  

The responsibility is limited to accurate recording and documentation of discussions.

• Strong written and spoken English
  

• Excellent listening and note-taking ability
  

• Good typing speed
  

• High attention to detail
  

• Ability to structure and summarize discussions clearly
  

• MS Word / Google Docs
  

• MS Excel / Google Sheets
  

• Zoom / Google Meet / Microsoft Teams
  

• 0–3 years of relevant experience
  

• Freshers with strong writing and comprehension skills may apply
  

• Any Graduate
  

Preferred:

• English
  

• Journalism
  

• Business Administration
  

• Management
  

• Strong documentation and writing skills
  

• Detail-oriented and process-driven
  

• Organized and disciplined in record keeping
  

• Comfortable attending multiple meetings daily
  

As per industry standards