We are currently seeking a driven, organized Marketing & Project Coordinator to join our Canada Marketing Group at Marcus & Millichap. This role is based in the , Canada office. The individual will be responsible for providing high-quality marketing and graphic production, and supports agents across Canadian offices by coordinating, managing, and facilitating marketing requests from intake through completion. The ideal candidate is highly organized, client-service oriented, and comfortable working in a fast-paced, deadline-driven environment, with a strong interest in marketing within the commercial real estate industry.
The base range for this role is $ 30.00 - $34.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-jurisdictional employer and posted compensation ranges are provided in good faith for compliance with all relevant pay-transparency regulations.
Responsibilities
- Provide graphic and marketing support to the Agents and Managers in the form of flyers, brochures, proposals, sales aids, email marketing, social media, advertisements, signage, and other associated graphic production.
- Serve as a primary point of contact for Agents and Agent Teams, managing the intake, clarification, and coordination of multiple concurrent marketing requests via Asana, from initiation through final delivery.
- Review submitted marketing content and efficiently apply it to approved templates using Adobe Creative Suite, ensuring accuracy and consistency.
- Communicate clearly and proactively with Agents throughout the marketing process to confirm requirements, timelines, revisions, and expectations.
- Maintain quality control and ensure all materials adhere to current Brand Guidelines as well as the relevant Provincial advertising regulations.
- Maintain well-organized digital working files and version control for all assigned marketing packages.
- Collaborate closely with Canada Marketing Group team members across multiple time zones.
- Support printing and distribution of marketing materials, as required.
- Maintain and update property information across internal and external platforms and websites.
- Assist with process improvements related to marketing workflows, intake systems, and agent experience.
Qualifications
- Post-secondary education in Marketing, Graphic Design, Communications, or related discipline is preferred.
- Minimum 3 years of workplace experience in Marketing, Graphic Design, Communications, Account Coordination, or related role.
- Proficiency with Adobe InDesign is required. Photoshop and Illustrator experience is preferred.
- Strong organizational skills with the ability to manage multiple projects and competing deadlines.
- Excellent interpersonal and communication skills with a client-service mindset.
- High attention to detail, including strong proofreading and quality-control abilities.
- Ability to collaborate effectively, remain proactive, and adapt within a fast-paced team environment.
- Portfolio of creative work and the ability to demonstrate graphic design skills during the interview process is preferred.
- Previous experience in real estate or professional services is an asset.
- Experience with project management tools such as Asana is preferred.
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
- Experience with email marketing platforms (e.g., Constant Contact, Mailchimp) is an asset.
- Experience with Canva or Adobe Express is an asset.
- Knowledge of WordPress and SEO principles is an asset.
- Familiarity with Apto/Salesforce, CoStar/LoopNet, and Spacelist is an asset.
Benefits
What We Do
Marcus & Millichap was founded in 1971 with the goal of being a new kind of company – one driven by long-term relationships and built on a culture of collaboration. We focus on bringing together specialized market knowledge, the industry's leading brokerage platform and exclusive access to inventory to achieve exceptional results for our clients, year after year. Today, we are the industry’s largest firm specializing in real estate investment sales and financing, with over 80 offices and nearly 2,000 investment sales and financing professionals throughout the United States and Canada. In 2021, the firm closed 13,255 transactions with a sales volume of $84.4 billion.
