The Role
Lead planning and execution of company events, photo and video productions. Translate creative concepts into detailed production plans, coordinate vendors, schedules, locations, equipment, travel, budgets, and on-site logistics. Serve as primary on-site production lead, manage post-event closeout, and develop repeatable production workflows and templates while collaborating cross-functionally.
Summary Generated by Built In
Astrolab is The Lunar Operations Company. We design and build the systems and hardware the lunar economy will come to depend on — rovers, power, and data networks for sustained operations on the Moon. We are focused on the problems that must be solved before the next chapter of human exploration can scale. The Moon does not forgive untested assumptions. The people who work here know that, and they wouldn't have it any other way.
As our Producer, you will lead the hands-on planning and execution of company events, photo shoots, and video productions. You will turn approved strategies and creative concepts into detailed, executable production plans while coordinating the people, schedules, locations, vendors, equipment, hardware, travel, budgets, event materials, and swag requirements needed to deliver them successfully.
You will partner closely with Marketing, Business Development, Engineering, leadership, photographers, videographers, designers, and external vendors. You will not own creative direction, but you must understand it well enough to anticipate production needs, identify risks, and ensure the final execution supports the creative vision.
This role requires someone who is proactive, resourceful, calm under pressure, and equally comfortable creating detailed plans and working hands-on in the field. You will be expected to lead from the front, solve problems in real time, and handle the inevitable last-minute chaos that comes with live events and production work.
What you'll do:
Event Evaluation & Planning
- Evaluate prospective events, researching audience, industry relevance, costs, logistics, resources, risks, and success metrics to support leadership go/no-go decisions
- Partner cross-functionally to validate requirements and translate approved events into production plans, timelines, checklists, assignments, contingencies, and run-of-show documents
Event Production & Execution
- Lead end-to-end event production, including logistics, shipping, travel, setup, live execution, teardown, and closeout
- Coordinate internal teams, leadership, vendors, venues, contractors, equipment, hardware, freight, and event materials
- Support booths, displays, signage, branded environments, demonstrations, and event swag logistics
- Track budgets, purchasing, commitments, and actual spending, escalating potential overages
- Serve as the primary on-site production lead, resolving issues in real time and coordinating participants and vendors
- Manage post-event closeout, including vendor invoices, equipment returns, freight, asset storage, results, feedback, and lessons learned
Photo & Video Production
- Plan and coordinate photo and video shoots from concept through production wrap
- Partner with creative teams to translate creative direction into production requirements
- Research and evaluate locations for creative, logistical, technical, safety, scheduling, and budget needs
- Coordinate permits, insurance, vendors, rentals, travel, catering, talent, equipment, and site access
- Develop production schedules, call sheets, assignments, and contingency plans, and manage on-site logistics and closeout
Production Operations
- Develop and improve repeatable production workflows, templates, checklists, and standard operating procedures
- Maintain visibility into schedules, budgets, assignments, decisions, risks, and dependencies across concurrent projects
- Build and maintain relationships with venues, contractors, production partners, and other vendors
- Provide timely production updates and escalate risks that could affect execution, schedule, or budget
What you'll bring:
Basic Qualifications
- 3+ years of professional experience producing corporate events, trade shows, experiential marketing programs, photo shoots, video shoots, or similar productions
- Experience managing vendors, venues, schedules, budgets, travel, equipment, and on-site logistics
- Experience developing production plans, timelines, checklists, run-of-show documents, call sheets, and contingency plans
Preferred Qualifications
- Experience planning and executing complex events or productions involving multiple internal and external stakeholders
- Project management and organizational skills, including managing multiple priorities and meeting established deadlines
- Experience researching and compiling complex information into clear, decision-ready event evaluations
- Experience working independently in fast-paced environments and adapting to changing priorities or production requirements
- Willingness and availability to travel, work outside standard business hours when required, and perform hands-on work during event setup, execution, teardown, and production activities
- Experience supporting aerospace, robotics, automotive, advanced manufacturing, engineering, technology-focused organizations, or events involving vehicles, prototypes, large hardware, demonstrations, or engineering teams
- Experience supporting trade shows, industry conferences, executive events, customer engagements, or government-related events, including coordinating production vendors, venues, photographers, videographers, talent, locations, and rental resources
Benefits and Perks
- Join a team of best-in-class engineers building the foundation of planetary surface exploration
- Equity ownership in the company
- Comprehensive health benefits, including medical, dental, vision, and mental health support
- 401(k) plan with company match
- Flexible PTO and parental leave
- Home office set up reimbursement
- Weekly lunch stipend, plus complimentary snacks and beverages on-site
- Once a month social hour on-site with food and drinks
About
Having a strong, inclusive, and inspired team is essential to accomplishing our bold mission. Employees are our biggest asset, and we are deeply committed to them and our values. At Astrolab we…Demonstrate and inspire trust. Interactions are direct, honest, and respectful. We are fair and transparent with what we do and why.Thrive in balance. Balance gives us perspective and keeps us motivated and inspired. We commit to rewarding work and a fulfilling personal life. Seek diverse perspectives. We ask questions, engage in productive debate and offer alternatives to ensure our solutions and products are robust and a reflection of our collective best.Move with purpose. Quality and reliability are accomplished through efficient ideation and iteration. We act with a sense of urgency and deliver what we promise, always with the big picture in mind.Make an impact. We intentionally move our community and industry into the future through our work, practices, and actions.
Skills Required
- 3+ years of professional experience producing corporate events, trade shows, experiential marketing programs, photo shoots, video shoots, or similar productions
- Experience managing vendors, venues, schedules, budgets, travel, equipment, and on-site logistics
- Experience developing production plans, timelines, checklists, run-of-show documents, call sheets, and contingency plans
- Experience planning and executing complex events or productions involving multiple internal and external stakeholders
- Project management and organizational skills, including managing multiple priorities and meeting established deadlines
- Experience researching and compiling complex information into clear, decision-ready event evaluations
- Experience working independently in fast-paced environments and adapting to changing priorities or production requirements
- Willingness and availability to travel, work outside standard business hours, and perform hands-on work during event setup, execution, teardown, and production activities
- Experience supporting aerospace, robotics, automotive, advanced manufacturing, engineering, technology-focused organizations, or events involving vehicles, prototypes, large hardware, demonstrations, or engineering teams
- Experience supporting trade shows, industry conferences, executive events, customer engagements, or government-related events, including coordinating production vendors, venues, photographers, videographers, talent, locations, and rental resources
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The Company
What We Do
Astrolab designs and develops robotic mobility systems for planetary exploration, deploying surface mobility and infrastructure to enable sustained human and commercial operations on the Moon and Mars.
