Marketing Coordinator

The Patrick Dealer Group is seeking a full time Marketing Coordinator!

The Marketing Coordinator supports the daily execution, reporting, and administrative functions of the Patrick Dealer Group marketing department across multiple dealership locations. Working closely with the Marketing Manager and teams throughout the business, this role keeps marketing projects organized, accurately, and moving toward completion. Strong organizational skills are essential to success in this position. The coordinator must be ready to juggle multiple projects and recurring tasks, keep track of details and deadlines, and follow through on outstanding requests. We are looking for someone who brings a positive attitude, takes pride in their work, and has a passion for helping our business grow.

Job Type: Full-time Hourly Monday thru Friday with some Saturday during planned events

Starting Hourly Rate: $25.00 to $35.00 /hour based on experience.

Position Location: Genesis of Schaumburg 660 E. Golf Rd. Schaumburg, IL

Benefits & Perks:

• This is a family owned and operated business.
• Paid time off, plus select paid holidays.
• Medical, Dental and Vision Insurance
• Company sponsored Life & Disability Insurance
• 401k plan with company match
• Vehicle discounts
• Employee referral program
• Growth opportunities
• Professional development
• Option to work from home Fridays (after 90 days of employment)
• Not a complete, detailed list. Benefits have terms and requirements before employees are eligible.

Automotive marketing responds to changing offers, dealership needs, and business opportunities. A typical day may include preparing a report, following up on missing co-op documentation, coordinating an email campaign, and arranging event materials. An urgent offer correction or dealership request may require adjusting the day’s plan while keeping other commitments on track.

• Maintain a current task list and calendar with deadlines, project status, approvals, and next steps for each assigned dealership.
• Prioritize work by urgency, business impact, and deadlines. Confirm priorities with the Marketing Manager when requests compete for time.
• Move between projects without losing track of unfinished work. Keep files and supporting documentation organized and easy to locate.
• Follow up proactively with vendors and internal teams, communicate progress, and flag missing information or deadline risks early.
• Adapt calmly when plans change, ask questions when direction is unclear, and maintain accuracy when working under time pressure.

• Assist with updating monthly sales offers and quarterly service and parts offers across assigned websites.
• Assist with scheduling and publishing bi-monthly blogs using provided copy and creative.
• Check content accuracy, formatting, and publishing deadlines; flag discrepancies for resolution.

• Maintain and monitor Daily Rate of Travel reporting and prepare monthly marketing performance reports.
• Support data reconciliation across marketing platforms; provide insights and flag anomalies to the Marketing Manager.

• Proof and coordinate monthly Ethos and AutoPoint eBlasts, verifying offers, links, and creative alignment.
• Coordinate with vendors and internal teams to meet campaign deadlines and brand and compliance standards.

• Process and track monthly marketing purchase orders; maintain organized expense documentation.
• Assist with invoice tracking and reconciliation and support budget visibility for leadership.

• Assist with planning and execution of dealership and community events, including timelines, materials, and internal communication.
• Support on-site event needs when required and help manage post-event follow-up and recaps.

• Conduct weekly staff check-ins as directed and provide video content feedback to the social media team.
• Participate in brainstorming and campaign planning and support marketing initiatives across departments.
• Develop and create visually appealing, effective marketing materials that follow project direction and brand standards. Incorporate management feedback and complete revisions as requested.

• Gather and organize required co-op documentation and assist with submissions.
• Track submission deadlines and approvals; escalate denials, missing documentation, or discrepancies promptly.

• 2–3+ years of marketing, advertising, or dealership experience preferred.
• Strong organizational and time-management skills, with the ability to explain how you track multiple projects, recurring tasks, and deadlines.
• Ability to manage competing priorities, adapt to changing requests, and communicate workload concerns before deadlines are missed.
• High attention to detail and accuracy, including proofreading and checking information before publication or submission.
• Computer proficiency in Adobe Creative Cloud tools including InDesign, Photoshop, Illustrator, Acrobat, and Premiere; Microsoft Word, Excel, and PowerPoint; and Final Cut.
• Basic understanding of HTML and CSS, with proficiency in HTML for assigned website content updates.
• Basic to expert understanding of the automotive industry and how dealership sales, service, and marketing work together.
• Solid understanding of SEO best practices and knowledge of emerging SEO trends, with the ability to apply relevant practices to marketing content.
• Strong communication and dependable follow-through, with the ability to work independently on a project or in a team environment.
• Ability to follow all directions provided for each project, including specifications, deadlines, and approval requirements; ask for clarification when needed.
• Ability to take direction and feedback from management and incorporate requested revisions into your work.
• A positive, professional attitude, willingness to learn, and enthusiasm for supporting dealership growth.

Note: Ability to travel as needed to support departmental and associated functions, including events. Ability to work outside regular business hours when necessary for website updates and maintenance.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.