Marketing/Communications Operations Specialist

Job details

This is a part-time role, working approximately 24 hours per week. It is preferred that the Marketing/Communications Operations Specialist is based near PFM's office in Austin, TX, but remotely based candidates with the requisite skills set may be considered, as well.

The Marketing Communications ("MarComm") Operations Specialist plays a critical role in ensuring the smooth execution of marketing and communications initiatives. This position supports the operational backbone of the MarComm team automating workflows, managing tools and systems, and driving processes that enhance efficiency and impact.

• Project Coordination
  • Manage timelines, and cross-functional collaboration related to deliverables as assigned for marketing and communications projects.
• Systems & Tools Management
  • Administer required MarComm updates to marketing content across multiple platforms (e.g., CRM, intranet, email marketing, project management tools).
• Process Optimization
  • Develop and refine workflows for content creation, approvals, and distribution.
• Budget & Vendor Support
  • Assist with budget tracking, invoice processing, and vendor coordination.
  • Maintain documentation and ensure compliance with procurement policies.
• Team Enablement
  • Support internal requests and provide knowledge sharing across departments.
  • Maintain calendars, asset libraries, and archives.

• Bachelor’s degree in Marketing, Communications, Public Policy, Business, or related field.
• 3+ years of experience in marketing operations, project coordination, or communications and copyediting support.
• Proficiency in multiple marketing platforms (e.g., Dynamics 365, ClickDimensions, HubSpot Marketing Hub, Mailchimp, LinkedIn Sales Navigator)
• Strong organizational and time management skills.
• Excellent and demonstrated written and verbal communication.
• Analytical mindset with attention to detail.
• Ability to thrive in a fast-paced, collaborative environment.

• Experience with data visualization tools (e.g.,Tableau, Power BI, Looker, Qlik)
• Familiarity with brand management and compliance experience with attention to tone and consistency.
• Experience with AI workflow automation or creative automation pipelines, or LLM-based tools (ChatGPT, Copilot, etc.).
• Experience with project coordination tools integrating human and AI collaboration (Asana AI, ClickUp, Notion AI, etc.).

Compensation
PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace. The anticipated base pay for this role is between $30.00 - $32.00 per hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

ABOUT US
PFM is a recognized national leader in providing financial and consulting advice to public sector, non-profit and other institutional entities.

If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate.

PFM is not offering visa sponsorship for this position.

PFM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. PFM maintains a drug-free workplace. If you need assistance or accommodation due to a disability at any time during the application or hiring process, contact [email protected] or call (215) 567-6100. Please note, this contact information is for accommodation requests only and should not be used for application status updates or other inquiries.