Marketing Assistant

About the Role 
We’re looking for a proactive, resourceful Marketing Virtual Assistant for a property management client of ours. You'll help with general admin tasks as they arise which will include help with growing our national speaking platforms and managing  tasks across our business & volunteer ecosystem—including rental property oversight, nonprofit work, and public speaking coordination. 

This is a high-impact role where you’ll: 
• Pitch us as speakers/trainers. 
• Make outreach calls and follow-ups to secure paid speaking gigs. 
• Manage admin and research as investors seeking the next project, or identify and help secure jobs for our speaking brand. 
• Help us stay focused and productive across multiple high-priority projects using HubSpot & Kajabi as foundational tools, too.

Core Responsibilities :

Speaker Outreach & Lead Generation:
• Research aligned speaking opportunities: conferences, CE classes, universities, nonprofits, corporate events. 
• Build prospect lists of decision-makers (e.g. education directors, event planners). 
• Make outbound calls to introduce company as speakers (script provided). 
• Confirm RFP/call-for-speakers deadlines, conference themes, and contact info. 
• Manage CRM records in HubSpot (track follow-ups, status, dates). 
• Manage Kajabi for Tracey 
• Submit proposals, speaker packets, one-pagers, and book follow-up meetings. 
• Non-profit startup assistance 

General Administrative Tasks:
• Manage calendar invites, confirmations, and inbox correspondence. 
• Organize Google Drive/Dropbox folders, files, headshots, bios, and reports. 
• Coordinate tasks across nonprofit, speaking, and real estate verticals, as assigned. 
• Support Tracey with 10 hours/week on projects assigned separately & Stacey with 30 hours a week. 
• Manage phone calls (make & return), as needed. 
• Manage email correspondence. 

Real Estate/Property Support:
• Input/update tenant information in property management system. 
• Track rent receipts, maintenance requests, rehab projects in spreadsheets. 
• Follow up with Branson, MO property managers and vendors. 
• Monitor Housing Authority (HAKC) lease renewals and rent increase processes. 
• Research potential property acquisitions based on target criteria. 

Platforms & Tools:
• HubSpot CRM – Lead tracking, contact management, etc. 
• Canva – Create one-sheets, flyers, proposals & other assets. 
• Kajabi – Speaker content uploads, email automations & other functions. 
• Google Workspace – Drive, Docs, Sheets, Calendar  
• Microsoft Word & Excel – Docs, reports, and tracking templates. 
• Social Media Posting – YouTube, LinkedIn, TikTok, Instagram, and X, Hootsuite, (posting only) as necessary. 

Skills & Qualifications Required:
• Excellent written and spoken English (confident phone voice). 
• Organized, detail-oriented, and proactive. 
• Confident using HubSpot & Kajabi. 
• Familiar with Canva and content formatting tools. 
• Strong research skills—can find names, emails, phone numbers fast. 
• Able to manage shifting priorities and project overlap. 
• Exceptional follow up & project completion skills 

Bonus:
• Experience in real estate, association events, or nonprofit operations. 
• Previous experience doing cold outreach or sales. 
• Familiar with speaker marketing, CE coordination, or grant research. 

Ideal Candidate Traits:
• Self-starter: takes initiative and figures things out independently. 
• Clear communicator who keeps projects moving forward. 
• Comfortable with structured and unstructured work. 
• Excited to help build something big—and grow our businesses. 
• Thrives in a high-energy, purpose-driven environment.