We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.
How you'll make a difference:
- Marketing & Proposal Support
- Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
- Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
- Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.
- Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
- Assist with industry/client/market sector research.
- Coordinate pursuit schedules, deadlines, and submission requirements.
- Review RFQs/RFPs and develop compliance matrices and submission checklists.
- Develop resumes, project sheets, references, and other proposal content.
- Support interview preparation, presentation development, and pursuit logistics.
- Maintain proposal templates, boilerplate content, and marketing collateral. Administration Support
- Support meeting and event coordination.
- Assist with office supply ordering and vendor coordination.
- Coordinate shipping, deliveries, and administrative logistics.
- Assist studio leadership with general administrative support as needed.
Who you are:
- 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
- Strong business writing, editing, and proofreading skills with exceptional attention to detail.
- Highly organized with strong project management and time management abilities.
- Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.
- Strong visual communication skills and proficiency in Adobe InDesign.
- Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
- Professional and confident communicator with strong interpersonal skills.
- Experience with CRM platforms such as Unanet or similar systems is an asset.
- Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.
- A self-starter, who is willing to roll up your sleeves and get stuff done!
Skills Required
- 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment
- Strong business writing, editing, and proofreading skills with exceptional attention to detail
- Highly organized with strong project management and time management abilities
- Demonstrated ability to manage multiple concurrent pursuits and deadlines with minimal supervision
- Strong visual communication skills and proficiency in Adobe InDesign
- Proficiency in Microsoft Office (Word, PowerPoint, Excel)
- Professional and confident communicator with strong interpersonal skills
- A self-starter, willing to take initiative and support varied tasks
- Experience with CRM platforms such as Unanet or similar systems
- Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or related professional services
What We Do
Hello. Glad you stopped by. In fact, we were hoping you’d stop by because we’re unabashedly passionate about design and love to connect with those who feel the same. We’re a team of architects, urban planners, interior designers, structural, mechanical and electrical engineers, and landscape architects who truly believe design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share. And we don’t just say that. We mean it! We’ve come together because we see the important challenges facing communities becoming increasingly complex. We believe the diverse perspectives and expertise of our multidisciplinary team uniquely position us to tackle these challenges in ways our competitors can't. We even have clients who would tell you we’ve made the impossible possible! Our work includes designing for urban vibrancy, health and wellness, transportation, education, arts and culture, residential, retail, and commercial, as well as mixed-use solutions which incorporate an increasing number of these. As a group of creatives, we’re known as people who think outside the box. But the truth is we’re usually pushing, pulling, cutting, carving, sketching and modelling our clients' needs that eventually become places for communities to enjoy. If you’re interested in thinking outside the box with us, we want to hear from you
