We are seeking a proactive and highly organized Admin Manager / Office Manager to lead office operations and provide end-to-end administrative support to India. This role will be responsible for ensuring smooth day-to-day office functioning, managing vendor relationships, supporting executive operations, and driving process efficiencies across teams.
The ideal candidate brings a strong ownership mindset, excellent stakeholder management skills, and the ability to operate effectively in a fast-paced, global environment.
Responsibilities
- Oversee daily office operations to ensure a seamless and efficient work environment.
- Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).
- Ensure workplace readiness, including seating, supplies, and employee experience.
- Drive office policies, compliance, and administrative best practices.
- Provide high-level administrative support to leadership.
- Coordinate executive travel, including flights, accommodations, itineraries, and logistics.
- Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.
- Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.
- Manage vendor coordination, budgeting, and logistics for events and initiatives.
- Drive initiatives that enhance employee experience and workplace culture.
- Manage vendor relationships, contract negotiations, and service delivery.
- Oversee procurement processes, ensuring timely delivery and cost optimization.
- Track vendor performance and ensure adherence to SLAs.
- Manage complex scheduling across multiple time zones for leadership and cross-functional teams.
- Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.
- Support cross-functional collaboration with Product, HR, Finance, and global teams.
- Identify and implement process improvements to enhance operational efficiency.
- Maintain organized documentation, records, and reporting dashboards.
- Drive standardization of administrative processes across the organization.
Office Operations & Administration
Executive & Leadership Support
Event & Engagement Management
Vendor & Procurement Management
Meeting & Coordination
Process Improvement & Reporting
Requirements
- Atleast Bachelor’s degree in Business Administration or related field.
- Minimum 15+ years of experience in office management, administration, or executive support roles.
- Experience working in multinational / global environments preferred.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent communication and stakeholder management skills.
- Proven ability to manage vendors, budgets, and office operations independently.
- Proficiency in Microsoft Office Suite and collaboration tools (Slack, Asana, etc.).
- Ability to anticipate needs, take initiative, and operate with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
Skills Required
- Bachelor’s degree in Business Administration or a related field
- 15+ years of experience in office management, administration, or executive support
- Experience working in multinational or global environments
- Strong organizational and multitasking skills with high attention to detail
- Excellent communication and stakeholder management skills
- Experience managing vendors, budgets, and office operations independently
- Proficiency in Microsoft Office Suite and collaboration tools such as Slack and Asana
- Ability to anticipate needs, take initiative, and operate with minimal supervision
- High level of professionalism, discretion, and confidentiality
What We Do
e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Celebrating the beauty of every eye, lip and face is fundamental to our DNA. It’s in our name and inspires us as a company. We are committed to creating a culture internally – and in the world around us – where all individuals are encouraged to express their truest selves, are empowered to succeed and where we do the right thing for people, the planet and animals. Our deep commitment to inclusive, accessible, cruelty-free beauty has fueled the success of the e.l.f. Cosmetics brand online and at retail since 2004. With the 2020 acquisition of the pioneering clean-beauty brand W3LL People, and the new lifestyle beauty brand Keys Soulcare created with Alicia Keys, we continue to strategically expand our portfolio with brands that support our purpose and values. Our brands are widely available online, and at leading beauty, mass-market, and natural specialty retailers.
