Manager, Executive Administration

A new paradigm of computing

Magic Leap is a pioneer in spatial computing, developing groundbreaking augmented reality technology that seamlessly blends digital content with the real world. As the creator of the next computing platform, our mixed reality devices unlock new possibilities for how people interact with and experience their surroundings. 

Magic Leap could be your place if you want to be part of a united team where everyone is empowered and trusted to make an impact. At Magic Leap, you can explore innovative solutions and use your talents to solve real-world problems. Working alongside industry experts, you can grow your skills and amplify human potential at the intersection of the physical and digital worlds. We know that successful change and progress accelerate diverse perspectives. As we shape our future, everyone's voice matters. Together, we can reimagine the world of work and, with our bold partners, make the impossible possible.

The opportunity 

As a Manager, Executive Administration within our Executive Assistant group, you will oversee a team of executive assistants supporting our C-level leadership. In this role, you'll not only manage and develop the EA team but also provide direct, high-level support to a senior executive. Reporting to the Chief of Staff, you'll play a pivotal role in ensuring seamless executive operations. This is a unique opportunity to shape the way our executive team functions, mentor a talented group of EAs, and make a meaningful impact on our organization's success at the highest level.

Location/Time Zone: This is a hybrid position based out of our Plantation, Florida office. The role requires 2–3 days per week in the office, with the flexibility to work remotely on other days. The selected candidate must be willing to work Pacific Time hours, ideally starting at 9:00 AM PT. Occasional flexibility to accommodate meetings in Eastern Time is important due to the team's distribution.

What you’ll do 

• Lead and Develop the EA Team – Mentor and guide a team of executive assistants, fostering their professional growth and ensuring they provide exceptional support to leadership.
• Optimize Administrative Operations – Build and maintain a seamless, high-performing administrative support system that enhances efficiency and effectiveness.
• Ensure Executive Support Excellence – Oversee the team's execution of complex scheduling, travel coordination, meeting preparation, and confidential administrative tasks.
• Drive Process Improvement – Identify opportunities to enhance workflows, streamline communication, and implement best practices across the EA function.
• Facilitate Collaboration – Promote teamwork and knowledge sharing among EAs, ensuring alignment and consistency in supporting the executive team.
• Maintain High Standards – Establish and enforce professional expectations to ensure accountability, operational integrity, and top-tier administrative support.

The experience you bring

• 5+ years of professional experience supporting senior executives, with at least 3 years in a managerial or leadership role overseeing executive assistants is required.
• Bachelor’s degree in Business Administration, Management, Communications, Human Resources, or a related field
• Proven experience as both an Executive Assistant and a people manager, with a deep understanding of supporting senior executives.
• Skilled in mentoring and developing team members through regular feedback and career planning.
• Strong organizational abilities, including managing schedules, time off, and timesheet approvals.
• Expertise in managing executive support functions such as complex scheduling, travel, meeting prep, and confidential matters.
• Experience in planning and executing executive off-sites, company events, and board meetings.
• Excellent communication, leadership, and problem-solving skills, with a track record of driving operational excellence and collaboration.

It’s exciting if you also have

• Experience with executive event planning, board meeting coordination, and high-level logistics management.
• Experience with process improvement tools or systems (e.g., task management software, executive support tools).
• Certification in Project Management (PMP) or Operations Management.

Additional Information

All your information will be kept confidential according to Equal Employment Opportunities guidelines.

All legitimate Magic Leap email communications will end with "@magicleap.com". Please carefully review all emails you receive, to ensure you only engage with legitimate representatives of Magic Leap. For the protection of your Personal Information, do not click any links, open any attachments, or further engage with any suspicious communications. In the event you receive an unexpected or suspicious communication claiming to come from Magic Leap, please reach out directly to [email protected] for assistance.

Please note that we do not accept any application documents via (e-)mail. Furthermore, we do not accept applications from recruitment agencies for this role.

Accommodations

If you need an accommodation during the application, interviewing, or hiring process, you may request an accommodation by emailing [email protected]. Magic Leap will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

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