Beauty Co-Lab (BCL) is a bespoke Omnicom Media Group unit for L’Oréal USA delivering an industry-leading agency solution that drives business growth and transformation.
With deep expertise in data and technology, we deliver audience first, full-funnel and omni-channel strategies to deliver against L'Oréal's mission: Create the Beauty that moves the world.
For over a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one vocation: Creating Beauty with a main goal of offering each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
At Beauty Co-Lab, our mission is to co-create what's next and our team of beauty champions and media challengers possess modern media, commerce, and analytics skillsets to keep pace with the rapidly changing ecosystem and reflect the wonderful diversity of the consumers and communities we serve. We are passionate about beauty, media, data, and technology.
Manager, Finance Operations
Overview
As a leading global media network, Omnicom Media Group (OMG) sets itself apart with an agile, client-first approach that helps businesses thrive today and into the future. With more than 21,000 employees globally, OMG has the talent, expertise and clout to deliver unprecedented levels of innovation for our clients. The group is comprised of global, award-winning agencies Hearts & Science, OMD and PHD. From leadership to entry-level talent, we are a diverse mix of ages, genders, ethnicities, skill sets and backgrounds. Unlocking the potential of our world-class talent is Omni, the industry's first marketing operating system which transforms data into actionable insights for better business outcomes. This role will be on a highly visible team, fully dedicated to the success of our client, L’Oréal. For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Their goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
Position Description
The Manager of Financial Operations will manage the daily financial workflows for our key international beauty brand client account. This role encompasses all financial transactions, including but not limited to client budget reporting, planned versus actual, projections and forecasts, client billing, discrepancy management, client receivables, and vendor payables. This individual is a trusted liaison among the Media Strategy team, internal finance, and the client. The Manager acts as the primary internal contact for account teams regarding financial compliance and system processes, ensuring seamless collaboration between media execution teams and the agency’s central finance department.
Responsibilities
- Client Budget Management: Manage the ongoing tracking of client budgets. Prepare weekly and monthly budget utilization reports, working closely with planning teams to ensure forecasts align with actual expenditures.
- Financial Reporting & Analysis: Prepare and present financial reports, budget variance analyses, and forecasts to both internal leadership and the client. Development of cash projections and management of cashflow. Analysis and communications of trends and risk to key stakeholders.
- Media Reconciliation & Billing: Oversee the end-to-end media billing cycle. Ensure all executed media spend is accurately matched to insertion orders, reconciled within financial systems (e.g., Mediaocean), and all media purchases are reviewed and that invoices are generated accurately and in a timely manner. Monitor client receivables and track discrepancies to ensure resolution.
- Process Improvement & Compliance: Accounts Payable/Receivable Oversight: Coordinate with central AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account. Troubleshoot billing issues as they arise.
- Accounts Payable/Receivable Oversight: Oversee transactional operations with client, vendor and internal AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account. Troubleshoot billing issues as they arise.
- Cross-Functional Collaboration: Serve as the key financial liaison to the account management, media planning, and buying teams. Provide training and guidance on proper financial procedures and system usage. Resolve budget and billing issues with these teams.
- Audit Support: Act as the point of contact for client-side or third-party auditors regarding specific campaign expenditures, providing detailed documentation and explanations.
Compensation Range: This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, Benefits include: health/vision/dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation, sick, personal days, paid parental leave, and paid medical leave, STD/LTD insurance benefits. OMG is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. OMG is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
Qualifications
- 2+ years Media/Finance experience at a media agency is preferred
- College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience
- Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit
- Experience in a fast paced, client service environment; a high sense of urgency, and a positive attitude.
- Exceptional written and oral communication skills required; with the ability to articulate clear, and concise narratives for a variety of audiences
- Advanced use of Microsoft Excel (i.e., pivot tables, macros, vlookups, etc.)
- Ability to work with scaled excel spreadsheets
- Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information
- Ability to cross-check formulas & related numbers across systems and reports
- Ability to problem solve to develop solutions; Highly analytical
- Strong project management skills and deadline management with reliance on collaboration across multiple teams
- Ability to work effectively with others in a team environment as well as work effectively autonomously
- Take ownership, communicate clearly and always look for ways to make processes more efficient
- Experience with Media billing and/or buying/strategy is a plus
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.
This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.
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What We Do
Omnicom Media Group (OMG), the media services division of Omnicom Group Inc., delivers transformational experiences for consumers, clients, and talent. Powered by the Omni marketing orchestration system, OMG connects best-in-class capabilities that enable our full-service media agencies OMD, PHD, and Hearts & Science to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 24,000 people serving the world’s leading brands in OMG agencies around the globe.
