Manager, Accounts Payable

About Xanadu:

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about!

Your role and responsibilities:

The Manager, Accounts Payable is responsible for leading and optimizing the accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role oversees AP operations, strengthens internal controls, manages vendor relationships, and drives process improvements to support the organization’s financial and operational goals.

The ideal candidate is a hands-on leader with strong technical accounting knowledge, process improvement mindset, and the ability to thrive in a fast-paced, high-growth environment.

Accounts Payable Operations

• Oversee the end-to-end accounts payable process, including invoice intake, coding, approvals, and payment processing
• Ensure timely and accurate processing of vendor invoices in accordance with company policies
• Monitor AP aging and manage payment cycles to optimize cash flow

Team Leadership & Development

• Manage, mentor, and develop the accounts payable team
• Establish clear performance expectations and support professional growth
• Allocate workload and ensure operational efficiency across the team

Vendor Management

• Maintain strong relationships with key vendors and partners
• Resolve invoice discrepancies, payment issues, and inquiries in a timely manner
• Ensure vendor records are accurate and up to date

Month-End Close & Reporting

• Oversee AP-related month-end close activities, including accruals and reconciliations
• Ensure completeness and accuracy of AP balances in the general ledger
• Provide reporting and insights on AP trends, liabilities, and cash requirements

Compliance & Controls

• Ensure compliance with company policies, internal controls, and accounting standards (US GAAP/IFRS)
• Maintain and improve controls over invoice approval workflows and payment processing
• Support internal and external audits by providing documentation and responding to audit requests

Process Improvement & Automation

• Identify and implement process improvements to enhance efficiency, scalability, and accuracy
• Drive automation initiatives (e.g., invoice scanning, workflow tools, ERP enhancements)
• Standardize procedures and maintain up-to-date documentation

Cross-Functional Collaboration

• Partner with Procurement, Finance, and business units to ensure accurate coding and approval of expenses
• Collaborate with Treasury on cash flow planning and payment strategies
• Support Finance leadership with reporting and operational insights

Ad Hoc Projects

• Lead or support special projects, system implementations, and process transformation initiatives

Basic qualifications and experience:

• Bachelor’s degree in Accounting, Finance, or a related field
• 5–8+ years of accounts payable or accounting experience, including supervisory experience
• Strong understanding of AP processes, internal controls, and financial reporting
• Experience managing high-volume invoice processing
• Advanced Excel skills
• Strong leadership and team management abilities
• Excellent attention to detail and organizational skills
• Strong problem-solving and decision-making capabilities
• Effective communication and stakeholder management
• Continuous improvement mindset

Preferred qualifications and experience:

• CPA designation or working toward certification
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle)
• Experience in a high-growth or fast-paced environment
• Knowledge of automation tools and invoice processing systems (e.g., Coupa, Tipalti)
• Experience supporting audits and regulatory compliance

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 100,000 - 140,000 CAD. You will also be eligible for equity and benefits.