Management Assistant

Linklaters Belgium is seeking an entrepreneurial and dynamic Management Assistant to strengthen its Brussels Litigation, Arbitration & Investigations practice. The role will include proactively taking ownership of tasks and projects, providing administrative support to the variety of litigation matters the practice is handling, and playing a critical role in managing all daily tasks.

About Linklaters

Linklaters is a leading global law firm which specialises in advising the world’s top companies, financial institutions and governments on their most challenging transactions and assignments. With offices in major business and financial centres, we deliver an outstanding service to our clients anywhere in the world.

Job Description

• Provide administrative support to lawyers,

• Handling all correspondence, e-mails and documents,

• Manage lawyers’ Outlook calendars,

• Organize meetings, travel and conference calls,

• Register lawyers for seminars,

• Undertake all document production tasks (using Linklaters HouseStyle),

• Create or amend Power Point presentations,

• Amend PDF documents (redactions, add watermarks, remove metadata, etc.),

• File documents (both in paper and electronic filing),

• Printing, copying, scanning,

• Ensure timesheets are completed in the system,

• Execute billing tasks, such as opening new matters, follow-up on engagement letters, preparing narratives for the invoices (excel sheets) and sending invoices to the client,

• Process expense claims and purchase requests,

• Support on knowledge management tasks (e.g. updating internal distribution list, blog and newsletter subscription),

• Maintaining up-to-date tracker of activity.

Skills and Experience

• Positive can-do attitude, team player, conscientious and diligent,

• Fluent in French and/or Dutch, and with an excellent knowledge of English and the second national language,

• Outstanding communication and interpersonal skills and able to develop relationships with people of all levels and deal with them professionally at all times,

• Sharp organisational skills and the ability to manage time to complete multiple tasks and prioritise efficiently under time constraints,

• Excellent attention to detail and delivering high quality of work,

• High level of proficiency in Microsoft Office tools (Outlook, Word, Excel and PowerPoint),

• Preferably own a bachelor degree in administration/management assistant,

• Previous experience in a similar position in another law firm is an asset.

Our offer

• This position represents a unique opportunity to provide expertise, working with talented, engaged and visionary colleagues and stakeholders in Belgium.

• A rewarding remuneration package.

• A learning experience and top notch trainings in a truly international and professional environment.

• A work location easily accessible by public transport.

Additional Information
The firm operates as a meritocracy and, therefore, selection for recruitment is on merit, irrespective of gender, race or ethnicity, age, religion, sex, marital status, sexual orientation, gender identity or disability.

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.