Be an Early Applicant
The Role
The Management Assistant provides administrative support, assists in coordination of management activities, drafts correspondence, prepares reports, maintains records, and uses various information systems and databases.
Summary Generated by Built In
Open to: State-Wide
Work Week: 35 (35-hour) Work Week
Salary: (P18) $56,253.35 - $81,896.85
Opening Date: 5/19/2026
Closing Date: 6/2/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Management and Budget
Health Safety and Facility Management
Director’s Office, General Services and Support Services
428 East State Street, 2nd Floor
Trenton, NJ 08625
Scope of Eligibility
Open to permanent NJ State employees in a competitive title that meet the requirements below.
Applicants who already applied for this position need not reapply, as previously submitted resumes will be taken into consideration for this position.
Description
Under the direction of a manager in a state department, institution or agency, or within a local government jurisdiction, provides a wide range of administrative services in support of a manager(s) within the area of assignment; assists in the coordination of management/administrative activities of an assigned unit or work area; does other related duties.
Specific to the Position
Assists management with a wide variety of administrative needs within the area of assignment. This role requires drafting correspondence for review and approval of management, preparing clear and informative reports, maintaining records and files, and learning to use various information systems and databases as needed. Help relieve the manager of administrative details related to the area of assignment. Ability to organize assigned work, analyze problems and develop effective work methods independently.
Preferred Skill Set
Strong organizational, communication and customer service skills including proficiency with Microsoft Outlook, Excel and Word.
Requirements
Applicants must meet one of the following or combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience performing complex administrative support work which must have included the interpretation, verification and/or application of department/agency rules, regulations, policies and procedures.
OR
Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: 35 (35-hour) Work Week
Salary: (P18) $56,253.35 - $81,896.85
Opening Date: 5/19/2026
Closing Date: 6/2/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Management and Budget
Health Safety and Facility Management
Director’s Office, General Services and Support Services
428 East State Street, 2nd Floor
Trenton, NJ 08625
Scope of Eligibility
Open to permanent NJ State employees in a competitive title that meet the requirements below.
Applicants who already applied for this position need not reapply, as previously submitted resumes will be taken into consideration for this position.
Description
Under the direction of a manager in a state department, institution or agency, or within a local government jurisdiction, provides a wide range of administrative services in support of a manager(s) within the area of assignment; assists in the coordination of management/administrative activities of an assigned unit or work area; does other related duties.
Specific to the Position
Assists management with a wide variety of administrative needs within the area of assignment. This role requires drafting correspondence for review and approval of management, preparing clear and informative reports, maintaining records and files, and learning to use various information systems and databases as needed. Help relieve the manager of administrative details related to the area of assignment. Ability to organize assigned work, analyze problems and develop effective work methods independently.
Preferred Skill Set
Strong organizational, communication and customer service skills including proficiency with Microsoft Outlook, Excel and Word.
Requirements
Applicants must meet one of the following or combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience performing complex administrative support work which must have included the interpretation, verification and/or application of department/agency rules, regulations, policies and procedures.
OR
Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Skills Required
- Five years of professional experience performing complex administrative support work
- Bachelor's degree from an accredited college or university
- Experience interpreting, verifying, and applying agency rules and regulations
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The Company
What We Do
The New Jersey Department of Environmental Protection (NJDEP) is a government agency responsible for managing the state's natural resources, protecting its air, land, and water, and addressing issues related to pollution, thereby making New Jersey a stronger and fairer state.
