The Role
Coordinates inbound and outbound freight, carrier pickups, shipping documentation, tracking, freight consolidation, and transportation cost optimization. Supports warehouse loading, receiving, staging, material handling, inventory movement, and discrepancy resolution. Communicates with carriers, brokers, vendors, and internal teams while maintaining accurate shipment records and meeting trade show deadlines. Uses transportation and business systems to monitor freight and support operational improvements.
Summary Generated by Built In
Position SummaryFreight Consolidation & Cost OptimizationSystems, Accuracy & DocumentationWarehouse Shipping & Receiving Support Inbound Assets, Team Coordination & ImprovementQualifications Education & ExperienceSkills & CompetenciesPhysical Requirements & Work Environment
Skyline seeks a detail-oriented, organized Logistics Specialist to coordinate inbound and outbound freight, maintain accurate shipping records, communicate with carriers, and physically support freight handling. The role also identifies shipment consolidation and transportation cost-saving opportunities. It combines administrative work with hands-on warehouse responsibilities in a deadline-driven trade show environment. Entry-level logistics experience is acceptable.
Key ResponsibilitiesShipping & Transportation Coordination- Coordinate inbound and outbound LTL, FTL, and parcel shipments; schedule carrier pickups and deliveries around order and trade show deadlines.
- Use Shipwell to coordinate and track shipments; prepare and verify Bills of Lading (BOLs), shipping labels, manifests, and supporting documents.
- Process FedEx shipments, including labels, tracking, and pickup coordination; monitor shipments and resolve delays, missed pickups, and discrepancies.
- Communicate with carriers, brokers, and internal teams; assist with freight quotes, carrier selection, routing, and exception escalation.
- Identify opportunities to consolidate freight across client orders, shows, and transportation routes based on schedules, destinations, and shipping requirements.
- Coordinate approved consolidation plans and freight cost comparisons; report opportunities, estimated savings, and concerns to Service Center Management.
- Use Shipwell, SAP, Exhibit Force, Workfront, and other systems to review orders, document freight movement, and maintain shipment records.
- Verify destinations, quantities, dimensions, weights, piece counts, and handling needs; reconcile discrepancies between physical freight, paperwork, and systems.
- Maintain tracking details, carrier communications, transportation updates, and reports; promptly communicate necessary corrections.
- Physically load and secure outbound freight; verify pieces against shipping documentation and coordinate packaging, labeling, and staging.
- Operate forklifts, pallet jacks, and other equipment only when trained and authorized; follow all safe material-handling procedures.
- Assist with unloading and receiving when needed; report damage, shortages, and packaging issues; maintain safe, orderly shipping and staging areas.
- Provide general warehouse assistance during slower shipping periods, including asset handling, inventory organization, staging, and material movement.
Page Break
- Assist with tracking client assets, new equipment, rental returns, stock transfers, and internal inventory movements; research missing or misdocumented freight.
- Serve as a point of contact for daily shipping questions; coordinate priorities with Client Experience, Operations, department leads, carriers, and vendors.
- Escalate shipment issues, potential extra charges, and operational concerns promptly; follow company procedures and support process improvements.
- High school diploma or equivalent required; additional logistics, transportation, or supply chain training
preferred.
- Previous experience in shipping, logistics, freight coordination, transportation, or related operations required; entry-level experience acceptable.
- Experience with LTL/FTL/parcel shipping, Shipwell or another TMS, SAP/Exhibit Force/Workfront, or trade show logistics is preferred, not required.
- Forklift, pallet jack, or other warehouse equipment experience preferred.
- Basic understanding of freight processes and shipping documents; ability to recognize discrepancies and help resolve them.
- Strong organization, attention to detail, recordkeeping, problem-solving, and management of competing deadlines.
- Professional written and verbal communication; effective collaboration across warehouse, office, and carrier teams.
- Working knowledge of Microsoft Excel and Outlook; ability and willingness to learn multiple business systems.
- Ability to work independently, adapt to changing schedules, and perform both administrative and physical tasks.
- Work in both office and active warehouse settings; stand, walk, bend, reach, and handle materials throughout the workday.
- Lift, move, and handle materials within company safety guidelines using equipment or team assistance as appropriate; load outbound and assist with inbound shipments.
- Operate material-handling equipment only after required training and authorization; assist with broader warehouse operations as business needs require.
Skills Required
- High school diploma or equivalent
- Previous experience in shipping, logistics, freight coordination, transportation, or related operations
- Basic understanding of freight processes and shipping documents
- Strong organization, attention to detail, recordkeeping, and problem-solving skills
- Ability to manage competing deadlines and adapt to changing schedules
- Professional written and verbal communication skills
- Ability to perform administrative and physical warehouse tasks
- Additional logistics, transportation, or supply chain training
- Experience with LTL, FTL, and parcel shipping
- Experience with Shipwell or another transportation management system
- Experience with SAP, Exhibit Force, Workfront, or trade show logistics
- Forklift, pallet jack, or other warehouse equipment experience
- Working knowledge of Microsoft Excel and Outlook
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The Company
What We Do
Working with brands of all sizes, Skyline is your tradeshow exhibit partner that creates award-winning tradeshow experiences through modular structures, high-impact graphics, and comprehensive services. With a strong focus on excellence, we make brilliant design accessible to everyone.
