Logistics Coordinator

SUMMARY

The Logistics Coordinator verifies, documents, receives, packages, and ships incoming and outgoing materials. This position compares shipment information with bills of lading, invoices, purchase orders, and other records; coordinates freight and local transportation; maintains accurate shipping and inventory records; and works across departments to ensure materials move safely, accurately, and on schedule between customers, suppliers, and production facilities.

ESSENTIAL FUNCTIONS

• Verify identifying information on incoming and outgoing shipments against bills of lading, invoices, purchase orders, and other applicable records
• Receive goods from suppliers and unload, inspect, and distribute materials to the appropriate locations
• Package and ship products in accordance with customer specifications and applicable transportation requirements
• Build boxes, cartons, crates, and other shipping containers for detail parts and finished products
• Complete bills of lading, arrange freight-carrier pickups, and coordinate pickups and deliveries with local customers and suppliers
• Navigate customer websites to obtain advance shipment notifications, barcodes, labels, and shipping documentation
• Make receiving, inventory, and purchase-order transactions in the company computer system
• Maintain, retain, and verify accurate shipping, receiving, and inventory records
• Coordinate with Purchasing, Production, Warehouse, Customer Support, and Engineering personnel regarding the scheduling, packaging, and movement of materials
• Coordinate material movement among customer, supplier, warehouse, and production facilities
• Operate forklifts, cranes, scales, trucks, table saws, computers, and miscellaneous hand tools as trained and authorized
• Drive company vehicles to pick up and deliver materials to customer and supplier locations
• Follow customer packaging requirements and hazardous-material, interstate-shipping, and international-freight regulations
• Perform limited preventive maintenance on shipping equipment and company vehicles
• Maintain a clean, orderly, and safe shipping and receiving area
• Comply with company policies and procedures, work overtime as required, and perform other duties as assigned

KNOWLEDGE

• Shipping, receiving, warehousing, inventory-control, and material-handling practices
• Bills of lading, invoices, purchase orders, advance shipment notifications, shipping labels, and related documentation
• Customer-specific packaging, labeling, barcode, and shipment-notification requirements
• Hazardous-material handling requirements and applicable interstate and international shipping regulations
• Inventory and purchase-order receiving transactions within computerized business systems
• Safe operation of forklifts, cranes, trucks, scales, table saws, and hand tools
• Company policies, procedures, housekeeping standards, and basic preventive-maintenance practices

COMPETENCIES

• Strong communication and interpersonal skills
• Accuracy and attention to detail in documentation, labeling, and inventory transactions
• Effective organization, scheduling, and time-management skills
• Ability to prioritize multiple shipments, pickups, deliveries, and internal material requests
• Mechanical aptitude and safe equipment-operation practices
• Proficiency with spreadsheets, word-processing applications, customer portals, and inventory systems
• Ability to collaborate effectively across departments and with customers, suppliers, and freight carriers
• Dependability, sound judgment, and adherence to policies, procedures, and regulatory requirements

EXPERIENCE AND EDUCATION

• High school diploma or equivalent required
• Typically three to five years of related shipping, receiving, logistics, warehouse, or material-control experience
• Mechanical aptitude and a strong work ethic desired
• Advanced computer skills, including spreadsheet and word-processing applications
• Must be able to qualify to operate a standard forklift within 90 days of hire
• Valid Kansas driver’s license required
• Must be capable of obtaining a Class B commercial driver’s license if required by the position

WORKING CONDITIONS

• Work is performed in shipping, receiving, warehouse, production, and general shop environments and may include local travel to customer and supplier facilities
• Prolonged periods of standing, stooping, crouching, bending, and stretching are required
• Constant repetitive use of the hands, wrists, and arms is required
• Must be able to lift up to 50 pounds without assistance and more than 50 pounds with assistance
• Constant exposure to general shop conditions, including machine noise and metal dust
• Work may involve forklifts, cranes, trucks, saws, hand tools, packaged materials, and hazardous materials
• Overtime may be required with little or no notice to meet customer and production schedules
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position

WORK AUTHORIZATION/SECURITY CLEARANCE

• Must be legally authorized to work in the United States
• If a security clearance is required:
  • Candidate must be able to obtain and maintain applicable security clearance requirements
  • Successful candidates must be able to obtain required Program Access approval, if applicable