The Role
Manages compliance administration across facilities, fleet, warehouses, contractor licensing, and logistics operations. Maintains lease, vehicle, inspection, insurance, licensing, and regulatory documentation; tracks renewals and deadlines; supports audits, reporting, emergency preparedness, inventory coordination, and disaster-response mobilization. Requires strong organization, Excel and database skills, and familiarity with DOT, OSHA, and contractor licensing requirements.
Summary Generated by Built In
Job Title: Logistics Specialist
Department: Operational Support
Reports To: Logistics Manager
FLSA Status: Exempt
Travel Required: 0%
Company Summary:
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets."
SUMMARY:
The Senior Logistics Specialist plays a critical administrative role in ensuring compliance across fleet, warehouse, and operational logistics functions. This position supports the operational team by maintaining compliance documentation, managing permitting processes, monitoring regulatory requirements, and ensuring accurate data tracking across key systems. The role is highly detail-oriented, supports pre-project mobilization needs, and serves as an internal compliance resource.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- 1. Facility and Lease Compliance
· Maintain active lease data for all office and warehouse locations in LeaseQuery and FMX (as applicable).
· Upload documentation for required inspections (e.g., fire, safety), preventative maintenance, and lease agreements.
· Track and coordinate lease renewals, terminations, and new lease documentation in LeaseQuery and FMX (as applicable).
· Ensure timely completion of facility compliance activities in accordance with local and state regulations.
- 2. Fleet Compliance and Administration
· Manage vehicle compliance data, including maintenance schedules, inspection reports, tag renewals, and insurance coverage.
· Assist with maintain logs to track mileage, service history, and driver inspection records.
· Assist in ensuring vehicles meet all DOT, state, and internal safety requirements.
· Support accident reporting processes in collaboration with accounting and insurance.
- 3. Contractor Licensing Support
· Assist in tracking and maintaining contractor licenses across all relevant states, counties, and municipalities.
· Coordinate renewals, required documentation, and submittals to maintain good standing in each jurisdiction.
· Maintain a centralized licensing calendar and alert system for expiration dates and upcoming deadlines.
· Work cross-functionally to ensure project teams have access to required licensing information as needed.
- 4. Documentation, Auditing & Reporting
· Maintain and update company logistics SOPs, compliance policies, and training acknowledgment logs.
· Assist with internal audits for warehouses, fleet, and logistics systems to ensure regulatory and internal compliance.
· Prepare summary reports for leadership related to compliance status, findings, and corrective actions.
· Support emergency preparedness documentation for CAT response events.
- 5. General Administrative Support
· Coordinate with Procurement and Operations to ensure minimum stock levels are documented and met.
· Assist in logistics planning and execution during CAT deployments and special projects.
· Provide cross-functional support for data entry, tracking, and compliance documentation across logistics systems.
· Perform other duties as assigned by leadership.
QUALIFICATIONS:
- Strong organizational skills with high attention to detail.
- Ability to manage multiple compliance timelines and documentation workflows.
- Familiarity with DOT, OSHA, and contractor licensing requirements preferred.
- Proficient in Microsoft Office (especially Excel) and database management tools.
- Excellent written and verbal communication skills across all organizational levels.
- Comfortable working both independently and as part of a cross-functional team.
EDUCATION and/or EXPERIENCE:
- Associate’s degree in business management, Supply Chain, or related field required. Bachelor's degree preferred.
- Minimum of 5 years of logistics, compliance, or supply chain experience.
- Construction, facilities, or restoration industry experience is a plus.
LANGUAGE SKILLS:
Ability to read and comprehend complex instructions, correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to on going construction and various weather conditions. The noise level in the work environment may range from moderate to loud.
Skills Required
- Associate's degree in business management, Supply Chain, or a related field
- Minimum of 5 years of logistics, compliance, or supply chain experience
- Strong organizational skills and high attention to detail
- Ability to manage multiple compliance timelines and documentation workflows
- Proficiency in Microsoft Office, especially Excel, and database management tools
- Excellent written and verbal communication skills
- Ability to work independently and cross-functionally
- Familiarity with DOT, OSHA, and contractor licensing requirements
- Bachelor's degree
- Construction, facilities, or restoration industry experience
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The Company
What We Do
Blue Team is a national, non-franchised general contracting firm that specializes in commercial restoration, roofing and capital improvements. With one-of-a-kind, custom ERP technology, Blue Team serves as the industry leader for property owners and operators in senior care, health care, multi-family, hospitality and many other commercial property sectors. Our Everyday Mission is to cultivate and maintain mutually beneficial relationships with our clients. Here at Blue Team, we provide a variety of services. But above all, we are a Customer Service Provider. At the core of our company, we strive to be mindful, respectful and empathetic to client needs and expectations. Our dedication to better business begins by embracing our employees as family. At Blue Team, our associates are punctual, professional and committed to ethical, transparent business. We believe that with quality people and superior culture, Blue Team will continue its unprecedented success in the commercial construction and property repair space. Blue Team Restoration dba BBMK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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