Logistic Assistant

Position Title

Logistic Assistant

Location

Pune

Organisation

Tata Sabarang Clinic

Experience Required

4-7 years

Compensation

Remuneration will reflect the candidate’s experience and skills, subject to the approved budget

Established in 1993, YRGCARE is a pioneering non-governmental organisation in India, committed to transforming lives through integrated healthcare, inclusive partnerships, and forward-looking research. Grounded in the values of integrity and sustainability, we address both immediate and evolving societal challenges empowering communities to attain equitable and lasting health outcomes. We provide comprehensive services across prevention, care, support, and treatment, particularly for those affected by HIV and other infectious diseases.

• Responsible for maintenance of the Tata Sabrang office in different locations
  
• Management of the office especially record keeping and maintenance of documents and files
  
• Procure and maintain stationeries, printing and materials locally
  
• Ensure timely opening and closing of office
  
• Ensure safe keeping of assets and commodities
  
• Ensuring cleanliness of the state office
  
• Will support during training, workshops and other events organised by YRG CARE
  
• Receive, deliver, courier documents and other materials to other offices and stakeholders
  
• Communication to district teams as per requirement of the project
  
• Greet all clients and visitors in a professional, respectful, and friendly manner.
  
• Register clients, verify appointments, and update patient information in the clinic management system or register books.
  
• Ensure confidentiality and discretion, particularly for clients accessing HIV/AIDS and related health services.
  
• Answer telephone calls and respond to inquiries or direct calls to appropriate staff.
  
• Schedule appointments, follow-up visits, and manage clinic calendars.
  
• Maintain and organize client files, documentation, and consent forms.
  
• Ensure waiting areas are clean, comfortable, and stocked with educational materials.
  
• Assist with client flow by coordinating with nurses, counselors, and doctors.
  
• Record daily attendance logs and assist with basic data entry for reporting purposes.
  
• Provide information about clinic services, hours, and procedures.
  
• Assist with filing, photocopying, and other administrative duties as required.
  
• Track and maintain stock levels of HIV test kits, ARVs, condoms, STI drugs, IEC/BCC materials, and other program supplies.
  
• Prepare and distribute commodities to outreach teams, clinics, or partner organizations as needed.
  
• Maintain accurate inventory records, stock cards, and logistic tracking tools.
  
• Assist in preparing logistics reports including stock status, supply consumption, and distribution logs.
  
• Support physical stock counts and inventory audits in collaboration with finance and program teams.
  

Requirements

• Should be at least educated up to 8th standard with good knowledge of the local community and local language.
  
• Preference will be given individuals from TG/MSM/PWID/FSW/PLHIV community.
  
• In case of PWID, the candidate should be stable on OST or clients who have completed OST treatment
  
• Strong communication and facilitation skills
  
• Ability to read and write in local language