Legal Support Assistant

The Charlotte office of Burr & Forman, LLP, a dynamic, service-oriented law firm, seeks a full-time Legal Support Assistant to join our growing team. Major responsibilities include reception, courier and general office assignments working directly with attorneys and legal staff.

KEY CONTRIBUTIONS

• Provide reception coverage greeting clients and visitors.
• Schedule and manage conference room reservations and setups. Notify building security of visitors and clients.
• Order catering for practice group meetings, office meetings and monthly celebrations; order flowers and gifts for special occasions.
• Inventory office and kitchen supplies regularly and order/restock as needed.
• Empty recycle boxes at designated times.
• File court documents and perform courier runs to bank, post office, client offices or other law firms.
• Pick up/take mail from or to post office; distribute mail and local hand deliveries within office.
• Prepare outgoing, certified and overnight mail.
• Assist attorneys and other team members with administrative functions, including opening and closing files, preparing routine letters, mailings, spreadsheets, and copying.
• Enter and/or edit time and billing of attorneys and timekeepers.
• Enter and/or edit expenses of office and designated attorneys; organizing receipts and prepare expense reports and request for reimbursement. Reconcile the office credit card in Chrome River.
• Assist with setup/moving of IT and video conferencing equipment.
• Assist with orientation and training setup for new attorneys and staff.
• Other responsibilities as requested.

THE ESSENTIALS

• Associate’s degree or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and/or training; or equivalent combination of education and experience. 
• Professional appearance and demeanor with commitment to providing exceptional client service.
• Highly organized, detail-oriented, proactive with a desire to take ownership as a contributing member of the team.
• Ability to balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word and Outlook.
• Must have a dependable vehicle, clean driving record, valid driver license, proof of liability insurance, and the ability to walk extensively and to lift up to 35 pounds.

ADDITIONAL INFORMATION

Burr & Forman is committed to our clients, our colleagues, and our communities. To deliver the highest client service, we recruit the best people and invest in their success. We are active leaders in our local communities and seek to grow and nurture strong relationships with our clients, colleagues, and local communities. It’s the Burr way. If our commitment and values align with yours, please consider joining our team.

Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits.

The salary range for this position reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations.

Equal Opportunity Employer

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.