We’re building a high-performing Legal team to match our rapid growth — and we’re looking for a Legal Operations Specialist to join us on that journey.
This is a brand-new role, ideal for someone who thrives in fast-moving environments, loves to bring structure to complexity, and wants to make a real impact. You’ll support our General Counsel and Legal team across a wide range of operational and administrative responsibilities — helping the function run smoothly while contributing to projects that shape how Legal supports the business.
Because this is a new position, you’ll have the unique opportunity to help shape the Legal Operations function from the ground up: refining processes, improving tools, and helping to establish how Legal interacts with teams across the company.
What You’ll Do- Report directly to the General Counsel and support the wider Legal team with day-to-day administrative, operational, and project work.
- Manage the flow of contracts (including customer, vendor, and inbound license agreements) through review, approval, and execution — maintaining accurate tracking and documentation throughout the process.
- Draft, format, and organise legal documents and templates to ensure version control and consistency.
- Liaise with stakeholders across the business to ensure smooth coordination of legal processes.
- Maintain and improve our contract management and filing systems (both digital and physical).
- Help onboard new vendors and customers by supporting due diligence and compliance processes.
- Track key legal metrics and support internal reporting and forecasting to Leadership.
- Collaborate closely with other operational teams to ensure Legal remains an enabler for business growth.
- You have demonstratable of experience in a legal, administrative, or operational role, ideally within a fast-paced or high-growth environment. Prior experience operating in an early stage and/or technology environment is highly valued.
- You’re organised, proactive, and unflappable, able to juggle multiple tasks with accuracy and possess a high attention to detail.
- You’re curious, have a “no task too small” mindset, and take pride in getting things done efficiently and well.
- You enjoy improving systems and finding smarter ways to work; process-minded, but flexible.
- You’re comfortable with legal documents and confident managing confidential information.
- You communicate clearly, collaborate easily, and build strong relationships across teams.
- You’re tech-savvy and comfortable learning (and implementing) new tools. Prior experience with CLMs (e.g., Ironclad) or document management systems is a big plus.
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What We Do
PhysicsX is a deep-tech company of scientists and engineers, developing machine learning applications to accelerate physics simulations and enable a new frontier of optimization opportunities in design and engineering. Born out of numerical physics, we help our customers radically improve their concepts and designs, transform their engineering processes and drive operational product performance. We do this in some of the most advanced and important industries of our time – including Space, Aerospace, Medical Devices, Additive Manufacturing, Electric Vehicles, Motorsport, and Renewables. Our work creates positive impact for society, be it by improving the design of artificial hearts, reducing CO2 emissions from aircraft and road vehicles, and increasing the performance of wind turbines. We are currently recruiting for multiple positions, however please only apply for the role that best aligns with your skillset and career goals. We do not currently offer work experience
