Legal Administrative Assistant II

Legal Administrative Assistant II

Full time / Direct Hire, Hybrid: Burnaby, BC Canada

D-Wave (NYSE: QBTS) is a leader in the development and delivery of quantum computing systems, software, and services, and is the world’s first commercial supplier of quantum computers—and the only company building both annealing quantum computers and gate-model quantum computers. Our mission is to unlock the power of quantum computing today to benefit business and society. We do this by delivering customer value with practical quantum applications for problems as diverse as logistics, artificial intelligence, materials sciences, drug discovery, scheduling, cybersecurity, fault detection, and financial modeling. D-Wave’s technology has been used by some of the world’s most advanced organizations including Mastercard, Deloitte, Davidson Technologies, ArcelorMittal, Siemens Healthineers, Unisys, NEC Corporation, Pattison Food Group Ltd., DENSO, Lockheed Martin, Forschungszentrum Jülich, University of Southern California, and Los Alamos National Laboratory. 

Our company and its innovations have appeared in the pages of Time Magazine, Fast Company, MIT Technology Review, Forbes, INC Magazine and Wired. As of August 8, 2022, our company is publicly traded on the New York Stock Exchange as $QBTS. 

About the role: 

As the Legal Administrative Assistant for our legal team, you will provide general operational and administrative support to the legal department and liaise with other business units to address departmental needs. As part of your role, you will prepare documents, file and track legal documents, manage the legal team’s workflow, assist in improving legal operations, and coordinate meetings. 

You will play an important role in our corporate office supporting D-Wave’s legal operations and enabling our internal business teams. A Legal Assistant / Coordinator is an essential part of any legal team, as they help to ensure that all legal activities run smoothly. 

What you’ll do:

• Assist the legal team with meticulous editing and processing of documents, including contract templates and other standard forms 
• Prepare standard contracts using D-Wave’s existing templates, such as non-disclosure agreements
• Draft routine correspondence and documents 
• Assist the legal team in finalizing various agreements, including coordinating signatures 
• Maintain the legal team’s contract management system and ensure that it is complete and up to date, including filing and tracking legal documents 
• Assist with document flow management 
• Manage the legal team’s intake ticketing system
• Interact with and assist our internal business teams in their dealing with the legal department 
• Assist in improving and sustaining processes and legal operations that allow accurate, expedient and timely services to D-Wave’s internal business teams 
• Assist with scheduling meetings and contribute to overall management of the legal team calendars 
• Other administrative support, as needed 

About You

• A professional with at least 3 years of experience as a legal administrative assistant or legal coordinator 
• Experienced using a contract management software, preferably Agiloft 
• Familiar with contracts and legal language 
• Experienced in streamlining legal operations 
• Highly detail oriented and organized, with an ability to multi-task while maintaining a high sense of urgency 
• Driven, with initiative, self-discipline and the ability to accomplish routine assignments with minimal supervision 
• Self-motivated with the ability to prioritize and manage multiple projects to completion in an environment with a high-volume workload with limited resources 
• Mature and reliable, with a collaborative mindset and solid interpersonal skills 
• Technologically savvy, including proficient in Microsoft Office 

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals. 
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other. 
• We hold ourselves accountable for delivering results. We make decisions and take responsibility, so that we can act and support each other. 
• As leaders, we motivate and engage our teams to go beyond what was originally thought possible, by developing our people and creating the conditions for them to grow and empower themselves through enabling and coaching.

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. 

Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave. 

No 3rd party candidates will be accepted. 

It is D-Wave's policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.