Legal Coordinator (Cleantech Incubator, Non-profit)

About LACI 

The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation (through working with startups to accelerate the commercialization of clean technologies), transforming markets (through catalytic partnerships in zero emission transportation, clean energy and sustainable cities) and enhancing communities (through workforce development, pilots and other programs). Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power (LADWP), LACI is recognized as one of the most innovative business incubators in the world. Learn more at laci.org

Position Summary:

The Legal Coordinator plays an important role in support of LACI’s  Legal and Compliance Program.
This is a non-attorney position and does not require a JD or law school.  The Legal Coordinator reports to the Legal Counsel and is responsible for assisting with  contracts administration, compliance, and grants management.

What You’ll Do:

• Contract Management: Coordinate  the contract lifecycle (amendment, extension, close-out, or renewal of contracts). Draft administrative redline changes to LACI standard contract agreements  and prepare the terms and conditions of contracts. Maintain filing systems created to keep track of contracts and grants and all corresponding documentation. Assist departments with administrative questions and concerns regarding individual grants and requirements.
• Grant Management: Support the Legal Counsel with the grant management process to ensure  grants and compliance documents  are filed and documented in a timely manner. Work closely with Program and Development  teams to ensure accurate and timely submission of grant reports. 
• Compliance and Auditing: Ensure all contract documentation is compliant with company and funder policies. Support contract  compliance  with federal, state, local laws and grant regulations, as well as corporate guidelines, policies, objectives, and goals. Support the Legal Counsel in conducting internal  grant audits on an annual basis to ensure programs are meeting all funder requirements and there is proper documentation.
• Training and Research: Assist in developing and implementing compliance training programs for staff. Coordinate kick-offs and training on grant requirements to internal stakeholders such as identifying key deliverables, expense requirements and allowable costs, reporting deadlines, budget owners/authority, etc. Conduct legal and regulatory research as assigned to identify potential compliance gaps and support decision-making.

Why You’re Right for the Job:

• You’re a master planner and capacity builder. You know how to operationalize program compliance and develop the plans, processes and people to execute, ensuring everything runs smoothly and goals are met.
• You are an exceptional communicator. You know how to synthesize and translate complex information for a broad spectrum of audiences, from technologists and engineers, to investors, to cross collaborative team members.
• You’re super organized. In fact, your organization, attention to detail and time management skills are award-worthy! (Color-coded Excel spreadsheets and pivot tables, anyone?)
• You’re adaptable. You can flex comfortably between working independently with limited supervision, and operating fluidly within a dynamic team environment.
• People trust you. You are honest, trustworthy and have the ability to maintain discretion in handling sensitive information.

Requirements:

Basically, we want to know you can get the job done. This means you have:

• Bachelor’s degree.  No JD or active bar membership is required, this is not an attorney position 
• Minimum of 2-3  years relevant experience
• Strong proficiency in Google Suite
• Excellent writing, communication, organization and time management skills
• Ability to maintain discretion in handling sensitive information, confidentiality is a must
• Flexible, detail oriented self-starter with the ability to work effectively  in a fast-paced environment 

Preferred Qualifications

• Experience in Asana and Salesforce or other CRM
• Experience working at a non-profit and/or with grant administration 
• Experience supporting legal compliance programs
• Experience with contract software such as Lexion or similar

Work Requirements

• Hybrid position onsite at Downtown LA office 3 days/week

Position Details:

This is a full-time position, starting immediately. LACI operates out of the La Kretz Innovation Campus, in the bustling Downtown LA Arts District. Since we are rapidly growing, you will be getting in on the ground floor at LACI, with the opportunity to evolve with us and shape your future here. 

Salary Range: Coordinator Range $62-70k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, commuter benefits and more.
In addition to working on a campus with other innovators, we offer industry competitive benefits including:  paid holidays, vacation/sick time, health benefits, 401(k) plan, professional development, and paid parking. We also support alternative transportation with a metro pass for every employee.