Legal Assistant

We are seeking a legal assistant to assist our estate planning group at McBrayer. The role of the Legal Assistant is to facilitate the work of a group of attorneys, enhancing the effectiveness of those attorneys, communicating professionally with clients and other team members, and contributing to the firm’s success.

Responsibilities include:

• Client communication and interaction, handling scheduling of meetings, monitoring of calendars, follow up logs, and attending signings with clients.
• Preparation of final documentation for estate planning signing and post signing process.
• Assistance with organization and drafting of documents related to corporate law and mergers and acquisitions.
• Electronically file key documents meeting applicable deadlines; mail letters and pleadings.
• Establishing and organizing hard files, when needed.
• Communicate with people involved in the projects including other attorneys, paralegals, court clerks and personnel.
• Keep clients informed on project process per the attorney.
• Maintain project costs / billables working with team and within billing software (LMS).
• Organize checks for various filing fees, vendor invoices and attorney reimbursements.
• Administrative tasks as needed including coordinating appointments; transcription; copying documents; database maintenance; making, answering and directing phone calls; greeting clients; scheduling attorney travel arrangements; and other organizational tasks.

The successful candidate will have the following qualifications and skills:

• Excels in client communications and interactions
• Detail-oriented with a high degree of accuracy; creates polished work product
• Problem-solver: Seeks answers or solutions before asking for help
• Strong technology skills and proven ability to learn new programs. Knowledge of redlining programs and NetDocs required. 
• Ability to multitask and prioritize
• Accountability: Takes ownership of and pride in work product
• Strong verbal and written communication skills
• Organization skills: A good planner
• Efficiency: Good time manager
• Commitment to complete confidentiality
• Professionalism
• Ongoing interest in professional growth and process improvement

The ideal candidate will have:

• 2- or 4-year college degree
• 3 years of experience in corporate law, estate planning, real estate, or other transactional matters in a law firm.