The Role
Provides administrative and legal support to attorneys and paralegals, including calendar and deadline management, client communication, docket checks, document and file organization, client status reporting, case documentation, financial information tracking, and trial preparation. The role requires maintaining billable hours, coordinating meetings, preparing correspondence, and supporting multiple legal practice areas in a fast-paced law firm.
Summary Generated by Built In
The Law Office of Bryan Fagan specializes in family law, estate planning & probate, and criminal defense. We operate 16 locations across Texas—including two offices in Houston (Corporate and The Heights) and individual locations in Abilene, Atascocita, Austin, Dallas, El Paso, Fort Worth, Galveston, Humble, Kingwood, Richmond, Rockwall, San Antonio, The Woodlands, and Victoria—with additional expansion planned!
As a Legal Assistant II, at the Law Office of Bryan Fagan in Austin, you’ll work closely with attorneys and paralegals to provide high-level administrative and legal support across a variety of practice areas. This is an excellent opportunity for a motivated professional looking to contribute to a fast-paced and team-oriented law firm.
As a Legal Assistant II, at the Law Office of Bryan Fagan in Austin, you’ll work closely with attorneys and paralegals to provide high-level administrative and legal support across a variety of practice areas. This is an excellent opportunity for a motivated professional looking to contribute to a fast-paced and team-oriented law firm.
Job Highlight:
At the Law Office of Bryan Fagan, we value professionalism, growth, and collaboration. This role is ideal for someone who is organized, detail-oriented, and passionate about delivering excellent client service. Our firm is proud of its client-first philosophy and expanding legal services, including family law, probate, estate planning, and civil litigation.
As a Legal Assistant II, you’ll play an important role in case preparation, communication, and coordination. If you’re looking for a supportive environment with room for advancement, we want to hear from you.
Key Responsibilities
- A minimum of 1,500 billable hours per calendar year is required to maintain good standing
- Monitor deadlines and maintain attorney calendars, including court dates and hearings.
- Respond to client calls and emails promptly and professionally.
- Assist attorneys with daily tasks such as scheduling, correspondence, and document management.
- Provide backup support to other legal support team members as needed.
- Assist in preparing monthly client status reports and reviewing time entries for accuracy.
- Track and confirm that all upcoming deadlines and hearings are calendared and prepared for.
- Perform other administrative and legal support duties as assigned.
- Attend and participate in daily morning meetings and weekly team meetings.
- Conduct regular docket checks and maintain updated records.
- Draft and send weekly docket check letters and monthly client status letters.
- Organize and maintain electronic and physical client files.
- Gather, track, and update client documentation and financial information.
- Manage and update client inventories and supporting case documentation.
- Support the legal team with client binders and trial preparation
- Manage and maintain the Attorney’s Case Review Sheet
- Assist with updating the legal team’s calendar
- Other duties as assigned.
Skills, Knowledge and Expertise
- Excellent organizational, communication, and problem-solving abilities.
- Ability to manage competing priorities in a fast-paced legal environment.
- Excellent verbal/written communication and interpersonal skills.
- Professional demeanor and a positive communicator.
- Excellent typing skills and computer literacy, including demonstrated competency on Microsoft Office Suite (Word and Excel) and or Google Suite, Google Workspace, and Excel applications.
- Must have the ability to learn technical software to support the role.
- Demonstrate proficiency in focusing on details, handling multiple tasks, and remaining highly organized.
- Strong written and verbal communication skills.
Requirements:
- 6 months - 3 years experience working in at least one or more of the following areas: family law, estate planning, probate, or civil litigation.
- Education: HS Diploma or GED. Associates' or Bachelor's degree, and or the completion of a paralegal program, preferred.
- Bilingual, English and Spanish highly preferred.
Benefits
Benefits:
- 401(k) matching (up to 5%)
- Dental insurance
- Health insurance
- Vision Insurance
- Voluntary Term Life Insurance
- Short & Long Disability Insurance
Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
About
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
Skills Required
- At least 6 months to 3 years of experience in family law, estate planning, probate, or civil litigation
- High school diploma or GED
- Minimum of 1,500 billable hours per calendar year
- Strong organizational, communication, problem-solving, and interpersonal skills
- Excellent verbal and written communication skills
- Computer literacy and proficiency with Microsoft Office Suite, Word, Excel, Google Suite, or Google Workspace
- Ability to manage competing priorities and multiple tasks in a fast-paced legal environment
- Ability to learn technical software used in the role
- Associates or bachelor's degree or completion of a paralegal program
- Bilingual English and Spanish proficiency
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The Company
What We Do
The Law Office of Bryan Fagan, PLLC is a Texas-based law firm specializing in family law, divorce, child custody, estate planning, probate, and criminal law. With multiple offices across the state, the firm provides compassionate, results-driven legal representation. Their team is dedicated to guiding clients through complex legal matters with personalized attention, ensuring their rights are protected and they receive clear, effective advocacy during challenging life transitions.
