Description
NOW HIRING AN EXECUTIVE ASSISTANT
At LIFE Senior Services, our mission is to empower older adults to live independently with dignity. We're looking for an organized, proactive, and highly professional Executive Assistant to serve as the administrative backbone of our Executive Leadership Team.
If you enjoy keeping projects on track, coordinating meetings and events, working behind the scenes to help leaders succeed, and thrive in a fast-paced environment where no two days are the same, we'd love to meet you.
What You'll Do:
As the Executive Assistant, you'll provide executive-level administrative and project support across the organization by:
- Supporting the Executive Leadership Team with day-to-day administrative needs
- Coordinating executive meetings, Board of Directors meetings, and leadership events
- Preparing agendas, presentations, reports, meeting materials, and correspondence
- Recording Board meeting minutes and maintaining official Board documentation
- Managing leadership calendars, meeting logistics, catering, and event coordination
- Maintaining organizational policies, handbook updates, and document management
- Tracking executive metrics, department reports, and organizational dashboards
- Assisting with donor acknowledgment letters, sponsorship correspondence, and fundraising support
- Supporting insurance renewals, compliance documentation, and special organizational projects
- Serving as a trusted resource while handling confidential information with professionalism and discretion
We're seeking someone who is:
- Exceptionally organized with outstanding attention to detail
- A strong communicator, both written and verbal
- Skilled at juggling multiple priorities while meeting deadlines
- Comfortable working with executives, Board members, community partners, and employees at every level
- Proactive, resourceful, and able to anticipate needs before they arise
- Professional, dependable, and committed to maintaining confidentiality
Requirements
QUALIFICATIONS:
- Associate degree in Business Administration, Office Administration, Communications, or a related field preferred (or equivalent experience)
- Three or more years of executive administrative support, office management, project coordination, or similar experience
- Experience coordinating meetings, Board activities, or organizational events preferred
- Advanced Microsoft Office skills, including Word, Excel, Outlook, PowerPoint, and Teams
Skills Required
- Three or more years of executive administrative support, office management, project coordination, or similar experience
- Advanced Microsoft Office skills, including Word, Excel, Outlook, PowerPoint, and Teams
- Associate degree in Business Administration, Office Administration, Communications, or a related field (or equivalent experience)
- Experience coordinating meetings, Board activities, or organizational events
- Exceptionally organized with outstanding attention to detail
- Strong written and verbal communication skills
- Ability to juggle multiple priorities and meet deadlines
- Comfortable working with executives, Board members, community partners, and staff at all levels
- Proactive, resourceful, and able to anticipate needs
- Professional, dependable, and committed to maintaining confidentiality
What We Do
LIFE Senior Services is a nonprofit organization dedicated to promoting and preserving independence for adults aged 50 and older in northeastern Oklahoma. They specialize in home and community-based services, including senior centers, adult day health, case management, and caregiver support, to empower older adults to stay active and maintain the highest quality of life while aging-in-place.
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