Leadership Admin Asst.

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What we offer:
At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.
Group Summary:
Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.
Job Responsibilities:
Location: Shared between the East and West Facilities
Summary: Under direct supervision, provides general office and management of administrative duties with a variety of tasks. This position will be responsible for answering and directing incoming calls, greeting visitors, the flow of correspondence, requisition of supplies, as well as provide clerical assistance to all departments.
Job Responsibilities: (This job description in no way implies that these are the only duties to be performed in this position. Associates will be required to follow any other job-related instructions or to perform other job duties requested by their manager.)
Coordinate all administrative functions for managers and assistant managers (expense reports, travel arrangements, maintain daily calendars, schedule meetings, etc.). Create any needed data in the form of letters, memorandums, proposals, reports, or graphs. Data entry to support both office and production environments. Answers telephones and directs the caller to the appropriate personnel. Takes and retrieves messages for various personnel. Provide callers with information such as company address, directions to the company, fax numbers, and other related information. Greets and directs visitors to the company in a professional, business manner in both communication and attire. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Help with all outgoing mail and sort all incoming mail and distribute it. Preparing rooms for meetings and cleaning up after meetings. Makes travel arrangements as needed and coordinates meals for visitors. Coordinates the pick-up and delivery of express mail services. Assists with other related clerical duties such as photocopying, faxing, filing, etc. Update TV communication screens. Help update monthly employee meeting planner and slides. Various data entry and data analysis tasks in support of MBCI KPl's. Coordinate all social functions for MBCI. Assists in administering immigration documents. Maintain production training database. Coordinates and send out birthday cards Coordinates bereavement plaques, cards and floral arrangements. This position will support both East and West plants, traveling will be required. Performs other duties as assigned.
Supervisory Responsibilities:
None
Qualifications: (These qualifications represent the minimum requirements of the position. Associates will be required to possess the ability and aptitudes to perform the duties proficiently.)
Education and/or Experience:

• High school diploma or GED
• Advanced level computer experience in Microsoft Office and Exchange.
• 1-3 years of Administrative Assistance experience
• Experience with office equipment

Knowledge, Skills, and Abilities:

• Proficient in computer software applications, including Microsoft Office applications.
• Ability to learn new software and office equipment as required.
• Excellent verbal, written, and phone communication skills.
• Ability to interact with all levels of the company and external vendors/customers professionally, presenting a positive reflection of the company.
• Requires continual attention to detail in composing, typing, and the ability to multi-task and organizational skills.
• Works efficiently, accurately, and independently.
• Ability to maintain a high level of confidentiality.
• Excellent attendance/reliability and willing to work overtime as necessary.

Physical Demands:
Sits for extended periods using a computer. Ability to lift to 15lbs occasionally.
Environmental Conditions:
General office environment, and occasional factory environment.
Environmental, Health & Safety:

• Support and comply with all TS16949 & IS014001 procedures and work instructions.
• Support a safe and healthful work environment that is free of recognized hazards for all employees, contractors, and visitors.
• Cooperate with all local, state, and federal agencies, such as OSHA or the EPA, in the event of an inspection.
• Know and follow all applicable EH&S Policies and Procedures.

Awareness, Unity, Empowerment:
At Magna, we believe that a diverse workforce is critical to our success. That's why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.
Worker Type:
Regular / Permanent
Group:
Cosma International