The Lead Subcontract Administrator will lead a small team of subcontract administrators on large programs or subsets of major or strategically important programs by providing guidance, assigning tasks, and communicating with senior program management. The Lead Subcontract Administrator will also compile, award, and execute subcontracts within policy guidelines in a dynamic contractual environment.
Essential Duties and Responsibilities:
- Coordinates subcontracting activities with a team of Subcontract Administrators and keeps procurement management apprised of any performance issues or concerns with Subcontract Administrators.
- Provides guidance to less experienced Subcontract Administrators.
- Serves as primary point-of-contact for senior program management.
- Conducts peer reviews of procurement files for compliance with Smartronix procedures.
- Prepares the solicitation document for challenging acquisitions to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate for the procurement.
- Communicates with internal stakeholders about procurement requirements.
- Serves as the focal point when bids are received, reviews both the technical and cost proposals, and obtains input from the technical staff.
- Consults with Smartronix technical staff to resolve matters of disagreement between Smartronix and the potential subcontractor.
- Consults with company staff representing the legal, technical, financial, and managerial interests of the subcontract award and technical performance after award.
- Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
- Reviews non-competitive justifications for sufficiency.
- Prepares price analyses mainly using techniques other than adequate price competition.
- Negotiates terms and price with subcontractors.
- Prepares procurement files compliant with Smartronix procedures.
- Performs subcontract closeouts upon end of subcontract performance.
Required Education and Experience:
- Bachelor's degree in related discipline plus 8 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 10 years applicable work experience.
- Experience working in an approved purchasing system (CPSR) environment.
- Experience working with cross-functional teams in a collaborate environment.
- Experience leading a team of procurement professionals.
- Working knowledge of Federal Acquisition Regulations (FAR).
- Proficient with MS Word and Excel; Costpoint experience a plus.
- Most subcontracts are IDIQ with various types of task orders, i.e. FFP, T&M/LH, CPFF, CPAF. Experience with these contract types is a plus.
US citizenship required for work under DOD contracts
Application Deadline: December 14, 2025
#LI-REMOTE
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
Top Skills
What We Do
SMX is a global technology and advanced engineering provider specializing in Cloud Solutions, C5ISR, and Advanced Engineering / IT. Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong, or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, the DC Metro, Florida, Hawaii, Maryland, and Massachusetts.
Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face.
SMX offers competitive benefits, excellent work environments, and growth opportunities for our employees while continuing to expand operations and support our communities. We have more than 25 years of rapid and consistent growth with continuous recognition as an employer-of-choice technology company. In addition, we have earned coveted industry quality and business certifications; have a strong commitment to business partnerships, ethics, compliance, and sustainability; and have a multitude of premier contracting vehicles. The combination of these attributes allows us to provide sound, repeatable business solutions yet remain flexible and agile to quickly adapt to specific customer requirements.
Committed to ensuring the highest levels of customer satisfaction, SMX is structured around the programs and technologies we support to provide optimal and seamless operations. We have maintained a reputation for excellence, helping to assure the missions of our Department of Defense, Public Sector, Fortune 1000, and other Government and commercial customers.
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