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Manages the LCC program roster in Excel and organizational calendar in Outlook/SharePoint, and regularly communicates with the team regarding changes, including the movement of participants in and out of the program and changes and updates to the calendar.
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Tracks and helps analyze data reports and shares results with the Director and management team. Runs audits, conducts safety checks, and tracks quality measures.
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Update data dashboards. Creates a monthly Program Snapshot document.
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Manages SharePoint and supports management with intranet development and policy/procedure communication. Creates graphics and flow charts to support communication.
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Communicates with external partners and volunteers – checking in, communicating changes, sending notes of gratitude.
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Supports the creation of informational updates, newsletters, and meeting minutes.
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Tracks the organizational calendar and its deadlines and sends reminders.
The tasks outlined above are intended to provide a general overview of the role and are not an exhaustive list of all duties, responsibilities, or job functions. Additional tasks may be assigned as needed to support the business, and responsibilities may evolve to meet the changing needs of the organization.
Qualifications
- Associate degree required; Bachelor’s degree preferred OR a minimum of five years’ experience in an administrative support position for senior or executive staff.
- Advanced competency in Microsoft Office applications preferred, including Word, SharePoint, and PowerPoint. Advanced data manipulation skills in Excel are required.
- Proficiency in Spanish is a plus.
- The ability to type a minimum of 60 words per minute is preferred.
- Excellent written communication skills required, including the ability to draft reports and correspondence.
- The ability to communicate effectively in person and on the telephone with coworkers, management, and partners is required
- Strong organizational skills with the ability to take charge and work independently are required
- Willingness to attend occasional evening or weekend events or meetings is required.
- Demonstrated commitment to the mission is required.
Skills Required
- Associate degree or Bachelor's degree
- Minimum of five years' experience in an administrative support position
- Advanced data manipulation skills in Excel
- Excellent written communication skills
- Strong organizational skills
What We Do
OneWorld Community Health Centers, Inc. is a non-profit organization focused on providing comprehensive health care services, including medical, dental, and behavioral health, to the community.
