Lateral Recruiting Coordinator

General Purpose:

The Lateral Recruiting Coordinator provides logistics and administrative execution for the full-cycle recruiting process for lateral attorneys, partners, and special counsel, paralegals, and select timekeepers across all office locations.  This partners closely with search firms, hiring partners, and practice group leadership to source, evaluate, and integrate lateral talent to execute the recruiting strategy.

Essential Duties/Responsibilities:

Candidate Sourcing & Evaluation

• Conduct initial resume review and candidate screening for lateral attorney, partner, special counsel, paralegals, and other select timekeeper candidates.
• Compile candidate feedback and interview notes to support hiring recommendations made by department leadership and hiring partners.
• Support relationships with legal search firms and external recruiters, assisting with day-to-day communication and pipeline coordination.
• Respond promptly to candidate applications and inquiries about the firm and employment opportunities.
• Conduct reference and fact checks for lateral candidates, analyzing findings for hiring risk and fit.

Interview Coordination & Logistics

• Own the end-to-end interview experience for lateral candidates, coordinating participant schedules and finalizing interview plans with practice group leadership.
• Manage time-sensitive scheduling changes and urgent requests with sound judgment, keeping candidates and interview participants informed.
• Distribute and collect post-interview evaluation forms; compile evaluation summaries for the Recruitment Team and hiring partners.
• Maintain regular, professional communication with candidates throughout the interview and consideration process.

Practice Group Integration & Support

• Support lateral partner and associate integration into practice groups by coordinating onboarding logistics and scheduling.
• Support planning and logistics for lateral partner roadshow visits and practice group introductions.
• Partner with office management and HR to ensure seamless hiring and onboarding logistics across all offices.  Escalate any onboarding issues to Recruitment Team.
• Serve as member of recruiting-focused committees and assist with meeting preparation. 

Data Management & Administrative Support

• Manage recruitment data entry and assist with generating and circulating reports, correspondence, and schedules. 
• Track program expenses and assist with producing program-related materials.
• Facilitate travel and hotel accommodations for local and out-of-state candidates.
• Submit and process clearance and new hire paperwork in a timely and accurate manner.
• Draft and send offer letters for lateral hires, ensuring accuracy of terms and compliance with firm processes.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies:

• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• Bachelor’s degree or four (4) years of directly-related experience/education required.
• Two (2) years of recruiting experience required. Experience within a law firm, law school, legal services industry, or professional services industry preferred.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and PowerPoint required. Experience with Microsoft Copilot and other AI platforms preferred.
• Excellent interpersonal skills with the ability to build relationships across all levels of the firm, including practice group leadership.
• Independent, flexible thinker able to manage ambiguity and shifting priorities.
• Excellent oral and written communication skills.
• Ability to work under pressure, manage competing deadlines, and adapt quickly to urgent, time-sensitive requests.
• Strong work ethic and ability to maintain strict confidentiality.
• Experience coordinating programs across multiple office locations preferred.
• Preferred experience with recruiting platforms such as FloRecruit, viRecruit, viDesktop, and UKG; adaptable to learn other databases, with the ability to incorporate AI tools as appropriate to support lateral recruiting initiatives.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.  Sedentary work that primarily involves sitting or standing for prolonged periods.  Position may require occasional extended hours to complete high demand work, off-hour meetings, and event support.  Occasional travel to other offices and event venues, including potential overnights and weekends as needed.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: 

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.