Galaxia Technologies Inc. is seeking a Sr Subject Matter Expert (SME) - Knowledge Management to provide high-level expertise and leadership in managing executive operations. As an Sr SME, you will play a pivotal role in optimizing administrative processes, mentoring executive support staff, and ensuring seamless support for senior leadership. This role requires extensive experience in executive administration, exceptional organizational skills, and the ability to navigate complex, high-stakes environments.
Key Responsibilities:- Provide strategic guidance and expertise in executive administration to support organizational goals and leadership priorities.
- Develop, refine, and implement best practices for managing executive schedules, communications, and workflows.
- Collaborate with senior leadership to streamline operations and enhance efficiency.
- Oversee the preparation of high-level reports, presentations, and correspondence, ensuring accuracy and professionalism.
- Act as a trusted advisor to executives, managing sensitive and confidential information with discretion.
- Drive initiatives to improve communication and coordination across executive offices.
- Monitor and evaluate administrative systems, recommending improvements to meet evolving organizational needs.
- Represent the executive administration function in strategic discussions and organizational planning efforts.
- Bachelor’s degree in Business Administration, Communications, or a related field, and 15+ years of progressive experience in executive administration, or Master’s Degree and 13+ years of experience, including 5+ years in a leadership or advisory role.
- Extensive experience supporting C-suite executives in complex, fast-paced environments.
- Proven expertise in managing executive schedules, travel arrangements, and communication strategies.
- Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
- Exceptional written and verbal communication skills, with a professional and polished demeanor.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools.
- Demonstrated ability to handle sensitive information with the highest level of confidentiality and professionalism.
- Ability to obtain and maintain a TS/SCI clearance and willingness to take a CI polygraph.
- Master’s degree in Business Administration or a related field.
- Experience in government contracting, defense, or technology industries.
- Familiarity with corporate governance and board-level support processes.
- Advanced knowledge of travel coordination, event planning, and expense management systems.
- Proven success in implementing process improvements and administrative best practices.
- Experience working in highly classified environments supporting the IC/DoD for operational missions
Our mission is clear: to harness deep technical expertise to lead with purpose and deliver outcomes that empower our clients to create globally impactful solutions. We are committed to building robust, scalable, user-friendly, and secure systems tailored to meet the distinct needs of each client.
Top Skills
What We Do
ABOUT US
Welcome to Galaxia Technologies, where we combine deep technical expertise and innovation to advise on and develop scalable solutions for our clients. Our experts offer leading-edge know-how, niche expertise, and forward-thinking coaching that empowers government leadership to drive innovative change at an enterprise scale for the most critical national security challenges.
OUR MISSION
At Galaxia Technologies, our mission is clear: leverage deep technical expertise that enables the United States government to acquire and deliver mission driven solutions. Through methods anchored in leadership, coaching, and innovative research and development efforts, we are dedicated to creating robust, scalable, usable, and secure solutions that meet the unique needs of our government clients.
WHAT WE DO
Our team has a proven track record of providing advisement, research, and development related to a wide range of engineering capabilities in the software domain, specifically tailored for government organizations. Our expertise spans across:
1. Software Architecture
From concept to deployment, we design and develop enterprise software for critical national security missions, at scale, across IC/DoD communities.
2. Cybersecurity
We provide cybersecurity expertise on measures to safeguard sensitive data and ensure compliance with stringent government regulations.
3. Human-Centered Engineering
We employ industry best practices and techniques to ensure the end-user and their needs are considered throughout the software development lifecycle.
4. Agile Practices
We are leaders across the government in leveraging agile methodologies to deliver on mission capability needs at massive scale. We understand how to organize and position teams for success using these methods in a way that is tailored to government constraints and requirements.
