KERING Senior Payroll Specialist

Summary

The Sr. Payroll Specialist Payroll will be part of Kering Shared Services, providing support and value to the Kering brands. This position offers administrative care to the HR Shared Services department and the Kering brands on all Human Resources-related matters and processes. The Sr. Payroll Specialist will be based at the Kering offices in Wayne, New Jersey.

Job Description

KERING Senior Payroll Specialist

Job Family: Human Resources

Job Title: Senior Payroll Specialist

Location: Wayne, NJ

Hybrid: 3-4 days in office required.

Creativity is our Legacy

A global, family-led luxury group, home to people whose passion and expertise nurture creative luxury Houses in couture, ready-to-wear, leather goods, décor, jewelry, eyewear and beauty: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin and Ginori 1735, as well as Kering Eyewear and Kering Beauté. Celebrating their creative heritage, our luxury Houses design and craft exceptional products and experiences that ignite emotion, inspire people and drive positive change through creative luxury.

HOW YOU WILL CONTRIBUTE

• Processing bi-weekly payroll for exempt and non-exempt employees in both the US and Canada, ensuring accuracy and timeliness.

• Supporting urgent payroll requests escalated by senior leadership, including off-cycle payments, adjustments, and other critical transactions.

• Developing strong controls and procedures to ensure accurate and timely payroll with a focus on employee satisfaction.

• Identifying, researching, and resolving payroll discrepancies quickly and effectively, implementing measures to prevent future issues.

• Handling complex payroll transactions, such as pay adjustments for seconded and international employees, clothing allowances, tuition reimbursements, garnishments, and final payments.

• Processing quarter-end and year-end pay and tax adjustments, including W-2C and T4 forms, ensuring compliance with all relevant laws.

• Staying current on new legislation and regulatory changes affecting payroll, and ensuring compliance with federal, state, and local payroll, wage, and hour laws.

• Collaborating with HR Business partners to manage checks, approvals, and specific payrolls for terminations, bonuses, and other one-off payments.

• Handling post-payroll reporting and processes, including resolving errors, uploading journals, and providing monthly reports to the Brands and Finance.

• Supporting system implementations with thorough analysis and testing.

• Ensuring the successful management of pension schemes and other benefit-related payments.

PAYROLL AND DATA MANAGEMENT

• Ensure all payroll data is accurately entered and processed using the appropriate tools.

• Manage advance payments, payment transfers, and the Childcare Voucher scheme.

• Reviewing payroll processing systems to continuously improve efficiency and accuracy, ensuring all transactions are handled correctly.

• Managing the payroll calendar and enforcing deadlines, ensuring all data is correctly entered into the payroll system and all processes are completed on time.

PAYROLL PROCESSING

• Oversee payroll checks and approvals with HR Business partners.

• Handle specific payrolls such as terminations, bonuses, and other payments.

• Request exceptional payments and manage end-of-month payment transfers.

• Conduct monthly meetings with brands to confirm changes and process last-minute payroll adjustments.

• Produce and approve statutory and benefit provider payments, including HMRC remittances.

• Administer pension schemes and ensure compliance with auto-enrollment requirements.

• Implementing country regulations (e.g., salary, wage, tax, and contribution updates) and aligning Workday (WD) with these updates.

• Acting as a key contact for brands, managing HRBP requests, prioritizing, and following up with external providers.

• Building the payroll calendar based on specific process needs (e.g., salary reviews, mass inputs).

• Handling off-cycle inputs (e.g., bonuses, extra payments, commissions) and coordinating with brands on process flows.

• Matching payroll with Time & Attendance (T&A) inputs and managing employee expense submissions via tools like SAP Concur.

• Reviewing payroll rejections, correcting errors, and communicating with brands before closure.

• Ensuring collaboration with external providers for supporting payroll calculations and handling queries.

• Managing payments for employee contributions to local pension and insurance funds.

• Verifying bank transfers, managing anomalies, and correcting employee payment data before sending to finance/treasury.

• Providing simulations to HR (e.g., labor costs, termination indemnities, expat tax simulations).

• Acting as the key point of contact for internal and external audits or investigations.

• Archiving payroll documentation in line with internal audit and local statutory requirements.

POST-PAYROLL REPORTING AND PROCESSING

• Investigate and resolve payroll errors promptly.

• Upload payroll data to TM1, JDE, and Workday, ensuring accuracy in all reports.

• Stay current and up to date on new legislation and regulatory rulings impacting payroll. ​Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. ​

• Crosscheck each other's work to enhance accuracy, identify errors before processing payroll.​

• Audit employees who work in NY but resides in non-commutable states.​

• Payroll Preview to Treasury.​

• Run the calculations in accordance with the defined rules, manage local taxes and social contributions, if any. 

• Run audit reports after payroll has been committed.​

• Reviewing stale dated checks.​

• Manage Kering Connect Ticketing System requests​

• Provide Finance with G/L and other reports​

• Review ACH Debits from Dayforce Tax Service​

• Employer Health Tax and/or Filing​

WHO YOU ARE

• 5+ years of experience in payroll processing.

• A Bachelor’s Degree in Accounting or a related field.

• Proficiency in Excel, including pivot tables and VLOOKUPS.

• Strong time management skills and the ability to thrive in a fast-paced environment.

• Experience with queries, internal/external payroll reporting, and audit procedures.

• Working knowledge of multi-state payroll tax laws.

• Detail-oriented with excellent analytical and organizational skills.
• Ability to research and interpret payroll-related topics and adapt to new information and ideas.
• Problem-solving skills and comfort working independently.

Job Type

Regular

Start Date

2025-02-28

Schedule

Full time

Organization

Kering Americas Inc.