Junior Program Manager/Program Manager/Executive Admin Support

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a Junior Program Manager/Executive Admin Support providing support to Command, Control, Communications, and Battle Management (C3BM) at Wright-Patterson AFB, in Dayton, OH. Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. The DAF BATTLE NETWORK is the integrated system-of-systems fusing sensors, effectors, and sustainment grids to build situational awareness, make operational decisions, and direct the force to create needed lethal and nonlethal effects in support of the Joint Force Commander’s scheme of maneuver. The DAF PEO C3BM has the responsibility of technically and programmatically integrating the DAF’s larger system-of-systems architecture needed to deliver an integrated Command and Control (C2) core function for the DAF, Joint, and Coalition forces, by teaming with all other DAF PEOs, as needed.

As a Junior Program Manager/Executive Admin Support your duties may include, but are not limited to:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate

• Monitors progress toward accomplishment of various taskings and initiatives.

• Provides support by supplying the information and background for the preparation of program events

• Drafts documents for the approval and signature of leadership

• Disseminates program policy and specific initiative guidance for members of the organization

• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates

• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy

• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers

• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution

• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates

• Maintain appointment calendars and conference room schedules

• Answer telephones, forward messages, and provide responses to routine queries

• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses

• Provide inputs and recommendations regarding administrative and office management processes and procedures

• Assist with preparation of and updates to program office file management documents

• Prepare agendas, reports and briefings for staff meetings

• Assist Government with management of organization’s workflow

• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System

• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

• Support cost and schedule reduction activities for acquisition and development efforts.

• Provide program level acquisition support to the Program Manager and Integrated Product Team

• Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability

• Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives

• Support and develop various briefings/schedules of program status and acquisition tasks to senior

• management

• Provide Program Management inputs to Request for Proposal (RFPs) including systems

• specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products

• Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings

Required Qualifications:

• U.S. Citizenship

• High School Diploma and 3+ years of related experience with at least 3 years in the DoW

• Defense Travel System (DTS)

• Microsoft Outlook calendar management and scheduling

• Self-starter with the abilit to work independently

• Strong organizational and time management skills

• Ability to prioritize competing requirements in a fast-paced environment

• Strong written and verbal communication skills

• Ability to interact professionally with senior military officers, government civilians, and contractor personnel

• Attention to detail and ability to manage sensitive information

• SharePoint administration and document management

• Microsoft Office Suite (Word, Excel, PowerPoint, Teams)

• Meeting coordination, action item tracking, and executive-level administrative support

• Experience supporting DoW program office operations

• Travel may be required.

• Must have and be able to maintain a Top Secret Clearance with SCI eligibility

Preferred Qualifications:

• Bachelor's or Master's Degree in a related field.

• Active Top Secret Level Clearance with Current SCI Eligibility

Schedule: (M-F; 8-5)

Work Location: Onsite at Hanscom AFB, MA

Travel: Yes, 0-10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

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Benefits: 

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.  

Applying to Torch Technologies: 

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check. 

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law.  Torch Technologies, Inc. participates in E-Verify. 

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [email protected]. Thank you for your interest in Torch Technologies.