The Role
Support day-to-day studio operations: coordinate schedules, manage Notion documentation and templates, track deliverables and dashboards, prepare meeting rhythms and status reports, and help onboard hires while keeping cross-functional workflows moving.
Summary Generated by Built In
The AI Studio at Vocal Media produces AI-generated social video at real scale, across reproductive health, climate, finance, politics, and culture. Behind every account that ships on time is a lot of quiet coordination: schedules, docs, handoffs, and systems that keep a fast-moving creative team in sync. That is where you come in.
We are looking for a Junior Program Manager to keep the AI Studio running day to day. You will work directly with our Program Manager to coordinate schedules, maintain our documentation and workflows in Notion, track deliverables across accounts, and keep the operation organized as we grow. This is a part-time role to start, built for someone early in their career who wants to grow into a full program management seat as the studio scales.
Responsibilities
- Keep production on schedule across multiple AI content accounts, tracking deliverables, deadlines, and handoffs
- Own the weekly rhythm: meeting prep, agendas, notes, and follow-ups, so nothing slips through the cracks
- Spot blockers early and help the team clear them before they turn into fire drills
- Keep projects moving between creative, automations, and client work
- Own and maintain the studio's Notion workspace: hubs, trackers, role docs, and the knowledge base
- Keep processes documented and current so the team always has one source of truth
- Build and refine templates, databases, and views that make the whole team faster
- Maintain trackers and dashboards for content output, account status, and team capacity
- Pull together clean status and performance summaries for leadership
- Keep the hiring, onboarding, and outreach trackers current
- Support onboarding for new hires and contractors: accounts, tools, access, and first-week setup
- Coordinate across creative, automations, and client teams to keep work flowing
- Take on additional project coordination as the studio grows
Program Coordination and Operations
Documentation and Systems (Notion)
Tracking and Reporting
Team and Cross-Functional Support
What We Are Looking For
- Early in your career and genuinely excited about AI, media, and how content gets made at scale
- Highly organized and detail-oriented, and calm when there are a lot of moving parts
- Fluent in Notion, or a fast learner who likes building clean systems
- A strong written communicator who can keep a remote, async team aligned
- Self-motivated and reliable, the person who closes the loop without being asked
- Interest in progressive issues, social justice, or advocacy is a plus
- Exposure to social media, content production, or AI tools is a bonus, not a requirement
- Must be based in the United States
What You Will Gain
- A front-row seat to how a high-volume AI content studio actually runs
- Direct mentorship from our Program Manager and AI Studio leadership
- Room to grow into a full Program Manager role as the studio expands
- Hands-on experience with the tools and systems behind modern AI content operations
Benefits
- Health insurance covered at 90% for full time employees; Dental and Vision available
- Unlimited PTO and sick leave
- 401(k) plan & company contribution
Vocal Media is committed to developing leaders, policies, and a team culture that embraces diversity and enhances equity. We believe that differences in backgrounds, experiences, and identities lead to healthier organizations and stronger teams. We recognize that our success requires commitment to obtaining and retaining a diverse staff that provides the highest quality services to our clients and creators. Vocal is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity, or disability, or any other legally protected basis. Vocal is committed to providing accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. Vocal will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.
Skills Required
- Based in the United States
- Highly organized and detail-oriented; calm under pressure
- Fluent in Notion or fast learner able to build systems and templates
- Experience coordinating schedules, meeting prep, agendas, notes, and follow-ups
- Ability to maintain trackers, dashboards, and pull clean status/performance summaries
- Strong written communication to keep a remote, asynchronous team aligned
- Self-motivated and reliable; closes the loop without being asked
- Early in career and excited about AI and media
- Exposure to social media, content production, or AI tools
- Interest in progressive issues, social justice, or advocacy
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The Company
What We Do
A marketing agency for good
