Junior Executive & Personal Assistant

Junior Executive & Personal Assistant FutureVault • Toronto, ON • Full Time • On Site Operations • 1–3 Years Experience 

ABOUT THE ORGANIZATIONS 

FutureVault 

FutureVault is a Toronto-based wealthtech company building the world's leading AI powered digital vault platform for financial services. The platform enables financial institutions, wealth management firms, and family offices to securely store, organize, share, and extract intelligence from critical documents, automating workflows and delivering compliance-ready insights at scale. A Top 100 Global WealthTech Innovator and SOC 2 Type II certified, FutureVault has raised over $31M USD since inception and serves clients across North America. 

The FUTR Corporation 

FUTR (TSXV: FTRC) is a Toronto-based, publicly traded consumer data and fintech company redefining how personal data is owned, interpreted, and monetized. Through an ecosystem anchored by AI agents, a payment optimization engine, and a native utility token, FUTR enables consent-based, reward-driven interactions between consumers, brands, and enterprises. The platform has processed over $3 billion in payments for nearly 300,000 users and continues to grow at the forefront of the AI and digital assets space. 

Paterson Partners 

Paterson Partners is the private family office of G. Scott Paterson, headquartered in Toronto. The firm takes a hands on approach to early stage investment across technology, fintech, AI, digital assets, and media, with active participation in board roles and business development. Paterson Partners is the investment and operational hub through which the Chairman manages his broader portfolio of companies, interests, and personal affairs. Across all three organizations, our teams operate with a high standard of excellence, professionalism, and trust. We move fast, hold each other accountable, and take genuine pride in the work we do. 

THE ROLE

 We are looking for a polished, exceptionally organized Junior Executive and Personal Assistant to join our executive support team. Reporting directly to the Senior Executive Assistant, you will provide support to the Chairman and the CEO, managing the full scope of their professional and personal needs with precision and discretion. The scope of this role spans three distinct areas of support: the Chairman's Paterson Partners family office, including personal and lifestyle coordination, and executive level administrative support across both FUTR and FutureVault as well as the CEO’s FUTR busy schedule. You will be the operational backbone across all three, ensuring nothing falls through the cracks. This is a high impact, on site role for someone who is genuinely excited to be part of a company at the intersection of AI and digital assets, an environment where technology is evolving quickly and the work you enable has real consequence. If you are someone who thrives in a fast paced, high growth setting, takes ownership without being asked, and measures success by how seamlessly everything runs behind the scenes, we want to hear from you.

WHAT YOU'LL DO

 • Manage and prioritize communications across multiple executive inboxes (corporate and personal), flagging urgent items and driving timely follow up. 

• Own the executive calendars: scheduling meetings, sending reminders, and ensuring materials are prepared in advance. 

• Coordinate complex business and personal travel arrangements, including bookings for family members. 

• Plan and execute meetings, offsites, conferences, retreats, and team events, every detail, end to end. 

• Support three residential properties through vendor coordination, maintenance scheduling, and general logistics. 

• Keep office operations running smoothly: supplies, restocking, and shared space management. 

• Handle a range of personal and business errands to support daily operations. 

• Track action items and deadlines across multiple workstreams and ensure consistent followthrough. 

• Support the CEOs of FUTR and FutureVault with scheduling, logistics, and administrative tasks. 

• Draft and manage professional correspondence on behalf of the executive. 

• Maintain organized records and document filing within FutureVault's platform. 

• Track and reconcile expenses accurately and on time. 

• Manage last-minute pivots and high-pressure situations with calm and efficiency. 

WHAT YOU BRING 

• Post-secondary diploma or degree in Business Administration, Office Administration, or a related field. Equivalent experience considered. 

• 1 to 3 years of experience in an executive assistant, administrative, or operations support role; exceptional new graduates will be considered. 

• Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. 

• Proven ability to coordinate complex domestic and international travel. 

• Exceptional organizational skills with an unwavering eye for detail. 

• Absolute discretion. You treat confidential information as non-negotiable.

• Strong written and verbal communication skills; you can draft polished correspondence independently. 

• Calm under pressure with the ability to manage competing priorities without losing composure.

NICE TO HAVE 

• Experience supporting personal and household logistics: property management, vendor coordination, lifestyle errands. 

• Familiarity with expense management tools and document management platforms. 

• Prior experience in a fintech, startup, or high-growth technology environment. 

COMPENSATION

$50,000 to $70,000 CAD annually, commensurate with experience. Full time, permanent position. Competitive benefits package included. 

HOW TO APPLY 

Apply directly through Built In Toronto. Please include your resume and a brief cover note telling us why this role is the right fit for you. We review every application. Only shortlisted candidates will be contacted. 

We are an equal-opportunity employer. We welcome applications from all qualified individuals and are committed to creating an inclusive environment for all employees.