Junior Employment Documentation Specialist

MacPaw is a software company, that develops and distributes software for macOS and iOS. Today, our products have more than 30 million users worldwide.
At MacPaw, we believe humans and technology can reach their greatest potential together.
MacPaw is proud to be Ukrainian. The support and development of Ukraine are significant parts of the company's culture. MacPaw gathers open-minded people who support each other and aspire to change the world around us.
Join our team as a Junior Employment Documentation Specialist, where you'll dive into a world of documents and labor legislation. From arranging existing paperwork to crafting internal policies, you'll play a vital role in maintaining proper documentation for employee matters. With this opportunity, you can develop your expertise, take more challenges in labor law, and work alongside a dynamic awesome team.
In this role, you will:

• Organize and maintain existing employment documents efficiently.
• Ensure accurate documentation for all aspects of the employee lifecycle, including hiring, termination, job transfers, and changes in work conditions or responsibilities.
• Assist in the development and implementation of internal policies, regulations, and job instructions.
• Prepare references/certificates upon employees' requests.
• Assist in keeping military records.
• Collaborate with HR teams to ensure compliance with employment laws and regulations.

Skills you'll need to bring:

• Proficiency in document management: Demonstrated ability to efficiently handle and organize a large volume of legal documentation.
• Compliance expertise: Familiarity with relevant employment laws, regulations, and best practices to ensure proper documentation procedures and adherence to legal requirements throughout the employment lifecycle.
• Attention to detail: Strong attention to detail to ensure accuracy and completeness in maintaining legal documentation, avoiding errors or omissions that could have legal implications.
• Result-oriented mindset: Proven track record of achieving desired outcomes in legal employment matters.
• Client-oriented approach: Ability to effectively communicate with internal stakeholders to understand their needs, guide them on legal employment matters, and deliver solutions that align with their objectives.

What We Offer

• We are a Ukrainian company, and we stand with Ukraine against russian aggression
  
  • We maintain workplaces and salaries for the mobilized Macpawians and provide financial support to colleagues or their families affected by the war. Here you also can read about MacPaw Foundation, which intends to help save the lives of Ukrainian defenders and provide relief to as many civilians as possible.
• Hybrid work model
  
  • Whether to work remotely or at the hub is entirely up to you. If you decide to mix it, our Kyiv office, which works as a coworking space, is open around the clock. The office is supplied with UPS and Starlink for an uninterrupted work process. We also rent space in the Promprylad Coworking in Ivano-Frankivsk and reimburse the costs of renting a coworking space in any other city. If you decide to work at home, we cover the costs spent on your workspace organization: portable power stations, power banks, etc.
• Your health always comes first
  
  • We guarantee life insurance starting on your first working day. Besides, we cover 100% of your medical insurance costs and 50% for your dependents. We also cover dental and massages and offer a 50% refund for psychotherapy.
• Flexible working hours
  
  • You can choose a schedule that is comfortable for you. No one here tracks your clock in/clock out because MacPaw is built on trust and cooperation.
• Space to grow both professionally and personally
  
  • Whatever your dreams and aspirations are, we got you. Education budget, annual development reviews, free English classes, and regular lectures. We also offer personal coaching with organizational coaches.
• Teams we are proud of
  
  • We build honest, transparent, and reliable relationships within teams. Every Macpawian can improve processes and implement their ideas. We encourage open and constructive feedback and provide training for Macpawians on giving and receiving feedback.
• Office designed for people (and pets)
  
  • Our office has it all. A spacious workplace with enough room for sitting up, lying down, and running around. A gym for recreation, fitness, and yoga. Cozy kitchens with coffee, snacks, and lunches. Sleeping/meditation rooms. A terrace with a view where we throw summer parties. Also, we have two cats living in the office, and you are welcome to bring your pets to the office (we have separate floors for cats and dogs).
• Time-off policy that covers life's needs
  
  • 20 vacation days, unlimited paid sick leaves, xDays (2 days a month to work on side projects), days for personal time-off designed to help you take care of essential matters in your personal life, and parental leaves. On top of all that, sabbaticals are open after 5 years of being with MacPaw.
• Join social initiatives with MacPawCares
  
  • MacPaw participates in numerous humanitarian aid and charity projects across many fields, and you are welcome to jump in and spend up to 24 working days per year making the world a better place.

Here's how we hire
Steps may differ depending on the position, but this is our usual hiring process.

• 01
  Introduction Call
  We'll tell you about the role and MacPaw and ask you to tell us about your experience and aspirations.
• 02
  Skills Assessment
  This step may include additional interviews and/or test tasks to figure out whether your skills match the requirements for the role.
• 03
  Final Interview
  We want to learn more about you as a person and your approach to life. That's also a great place for you to ask more about us.
• 04
  Reference Check
  We will ask you to share the contacts of up to 3 people you worked with for a quick reference check.
• 05
  The Decision
  We love telling the good news and are ready to give you feedback if things don't work out.