Junior Billing Coordinator (Entry Level)
Position Overview
Ecora is looking for a motivated Junior Billing Coordinator to join our finance team. This is an ideal role for a recent graduate or someone with 1-2 years of general business experience who wants to build a career in corporate accounting.
In this role, you will learn our financial systems (Deltek) from the ground up and support our project managers in getting accurate invoices out the door. You will be a key part of ensuring our billing process runs smoothly each month.
Key Responsibilities1. Billing Support & Processing
- Assist the finance team with the monthly billing cycle, ensuring deadlines are met.
- Generate draft invoices and distribute them to Project Managers (PMs) for their review.
- Input simple data corrections, transfers, and adjustments into the system under supervision.
- Prepare final invoice packages for clients, checking that all numbers and formatting are correct.
2. Data Entry & Administration
- Set up new projects in the system, ensuring contract details are entered accurately.
- Maintain organized billing files and digital records for future reference.
- Help follow up on missing timesheets or expense receipts required for billing.
3. Learning & Development
- Develop a strong working knowledge of Deltek, our Enterprise Resource Planning (ERP) software.
- Learn the basics of project accounting, including how to track budgets and Work in Progress (WIP).
- Collaborate with the finance team to improve internal processes.
Education & Experience:
- Recent graduate with a Diploma or Degree in Accounting, Business Administration, or Finance (or equivalent experience).
- 0–2 years of experience in an office environment.
Skills:
- Strong Excel skills are highly preferred (comfortable with spreadsheets, formulas, and formatting).
- High attention to detail and a love for working with numbers.
- Excellent communication skills—you aren’t afraid to pick up the phone or email a Project Manager to get an answer.
- Bonus Points: Any previous exposure to accounting software or ERP systems is a plus, but we are happy to train the right person!
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What We Do
Ecora is a team of genuine, conscientious professionals that offers a full spectrum of consulting services in engineering, environmental sciences and natural resource management to our diverse clients in municipal developments, every level of government, forestry, oil and gas, environmental, alternative energy, and other industries. In addition to these clients, we provide services and support to meet the unique needs of numerous First Nations communities in Western Canada.
