ABOUT THE ROLE
We are looking for a detail-oriented and motivated Jr. Billing & Accounting Administrator to join our team in Kelowna. This multi-faceted role bridges Finance, Billing, and Office Administration, making it a great opportunity for someone who thrives in a collaborative environment and is eager to grow their career in accounting and business operations.
KEY RESPONSIBILITIES
Billing Support
• Process and issue client invoices accurately and on time
• Assist with billing queries from internal teams and external clients
• Review billing data for accuracy and completeness before submission
• Support month-end billing reconciliations and reporting
• Maintain and update billing records in the company system
• Follow up on outstanding billing items and discrepancies
Finance & Accounting
• AR receipt entry — record and apply incoming payments
• AP invoice entry — code and enter vendor invoices for processing
• PAD (Pre-Authorized Debit) entry and management
• Perform monthly bank reconciliations
• Perform credit card reconciliations and expense coding
• Assist with month-end close tasks and financial reporting support
• Maintain organized and accurate financial records
• Liaise with vendors and internal staff to resolve invoice discrepancies
Reception & Office Administration
• Serve as first point of contact for in-person visitors and incoming calls
• Manage incoming and outgoing mail and couriers
• Ecora Store support — assist with orders, inquiries, and coordination
• Kitchen and coffee station upkeep — ensure common areas are tidy and stocked
• Boardroom setup and cleanup for meetings and events
• Office supply management — monitor inventory levels and place orders
• Coordinate with vendors for office maintenance and supply deliveries
• Support onboarding logistics for new staff (workspace setup, supplies)
• General office administration support as needed
WHAT WE'RE LOOKING FOR
• Post-secondary education in accounting, business administration, or a related field (or equivalent experience)
• Familiarity with accounts receivable, accounts payable, and basic bookkeeping processes
• Strong attention to detail with a high degree of accuracy in data entry
• Proficiency in Microsoft Office Suite; experience with accounting software an asset
• Professional, friendly demeanor with strong interpersonal and communication skills
• Ability to manage competing priorities and work independently in a fast-paced environment
• A positive, team-first attitude with a willingness to support across departments
• Experience in a reception or administrative role considered an asset
WHY JOIN PRI?
This is a unique role that spans three departments: Finance, Billing, and Administration, giving you meaningful exposure across the business from day one. You will work closely with a supportive team in our Kelowna office while building practical skills that set the foundation for a long-term career in accounting and operations.
Skills Required
- Post-secondary education in accounting, business administration, or related field (or equivalent experience)
- Familiarity with accounts receivable, accounts payable, and basic bookkeeping processes
- Experience performing bank and credit card reconciliations and month-end close tasks
- Ability to record and apply incoming payments (AR receipt entry) and enter vendor invoices (AP entry)
- Experience with PAD (Pre-Authorized Debit) entry and management
- Strong attention to detail with a high degree of accuracy in data entry
- Proficiency in Microsoft Office Suite
- Experience with accounting software
- Professional, friendly demeanor with strong interpersonal and communication skills
- Ability to manage competing priorities and work independently in a fast-paced environment
- Positive, team-first attitude with willingness to support across departments
- Experience in a reception or administrative role
What We Do
Ecora is a team of genuine, conscientious professionals that offers a full spectrum of consulting services in engineering, environmental sciences and natural resource management to our diverse clients in municipal developments, every level of government, forestry, oil and gas, environmental, alternative energy, and other industries. In addition to these clients, we provide services and support to meet the unique needs of numerous First Nations communities in Western Canada.
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