As an IT Vendor Relationship Specialist, you will lead the management of vendor relationships of moderate scope and complexity. This role also ensures accurate vendor data management, timely resolution of vendor queries, and compliance with internal financial controls and systems.
Responsibilities
Leads the management of vendor relationships of moderate scope and complexity.
Establishes and maintains vendor relationships, negotiates favorable pricing, and reports on vendor performance.
Analyzes data to perform comparative evaluations of vendors, both before and after contract negotiations, to ensure that Vanguard obtains the highest value and expected return for its investment in vendor contracts.
Contributes to the development of RFPs for specific services or products and invites vendors to respond with proposals.
Reviews proposals for compliance with the RFP requirements and evaluates and analyzes any supplemental information received.
Performs basic analyses in supporting the evaluation of the financial, operational, and performance reputation of the vendor to ensure that they will make a suitable partner to the organization.
Conducts reviews of vendor invoices relative to their compliance with agreed contract terms prior to their release for payment.
Participates in special projects and performs other duties as assigned.
Responsible for the creation and maintenance of global vendor centralized databases in accounts payable or internal financial systems.
Ensures timely processing and management of invoices by the accounts payable team, adhering to internal controls and frameworks.
Responds to vendor queries and ensures resolution within defined turnaround time.
Regularly updates vendor/partner information for global suppliers in system databases.
Qualifications and Skills
Minimum 5 years of experience in vendor management, procurement operations, or supplier relationship management. Bachelor’s degree (B.E./B.Tech/B.Com) in Business Administration, Finance, Supply Chain, or related field.
Good to have skills include vendor evaluation, contract review, invoice compliance verification, stakeholder coordination, and familiarity with accounts payable systems. Strong working knowledge of procurement processes, financial controls, ERP systems (e.g., SAP, Oracle), and vendor master data management is essential.
Strong communication – verbal & written, problem-solving, and collaboration skills. Proficient in MS Excel, data analysis, and report preparation.
Any of the following certifications are preferred: Certified Supply Chain Professional (CSCP), Certified Professional in Supply Management (CPSM), or Procurement-related ERP certifications (SAP MM, Oracle Procurement).
Ability to manage multiple vendor relationships, ensure adherence to timelines, and work effectively across global teams under a compliance-focused environment.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Vanguard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vanguard and has not been reviewed or approved by Vanguard.
-
Retirement Support — Retirement support appears unusually strong through a 401(k) design that includes a match plus an additional employer contribution, which can materially lift long-term total rewards. HSA seeding and an enhanced employer match further strengthen the savings-and-benefits value of the package.
-
Wellbeing & Lifestyle Benefits — Wellbeing and lifestyle support is reinforced by a sizable annual FlexFund stipend that can be applied across many day-to-day categories such as fitness, childcare, and other personal expenses. On-site or virtual clinics and fitness options add practical health and wellness convenience.
-
Affordable Benefits — Healthcare and related benefits are positioned as comparatively affordable via heavily subsidized medical plans and broad coverage options. This affordability can offset moderate base pay for employees who place higher value on out-of-pocket cost reductions.
Vanguard Insights
Similar Jobs
What We Do
We are a community of 30 million who think – and feel – differently about investing. Together, we’re changing the way the world invests. Since our founding in 1975, helping our investors achieve their goals is our sole reason for existence. With no other parties to answer to and therefore no conflicting loyalties, we make every decision—like keeping investing costs as low as possible—with only your needs in mind. Vanguard is one of the world's largest investment companies, offering a large selection of high-quality low-cost mutual funds, ETFs, advice, and related services. Individual and institutional investors, financial professionals, and plan sponsors can benefit from the size, stability, and experience Vanguard offers. As of April 30, 2019, we managed more than $5.6 trillion in global assets. In addition, we have 189 funds in the United States and 225 funds in global markets. For Commenting Guidelines & Important information, visit here: http://vanguard.com/linkedin Vanguard Marketing Corporation, Distributor.
