Working from 08:00 to 17:00 on a full time basis in Johannesburg, this fixed-term contract spanning approximately four to five months provides essential administrative and coordination support to an IT project team during a period of maternity cover.
The focus of this position centres on maintaining organised records, monitoring deadlines, and facilitating seamless project administration. By coordinating meetings, following up with diverse stakeholders on deliverables, and keeping project trackers current, this role ensures everyday operational tasks progress according to schedule.
Serving as a reliable administrative support pillar, the position assists with documentation checks, routine status updates, and basic project-related financial administration without requiring formal project management credentials.
Key Responsibilities
Maintain and update project trackers, schedules, records, and documentation to ensure information remains accurate and accessible.
Monitor deadlines, track outstanding tasks and progress updates, and escalate potential delays or issues requiring managerial input.
Coordinate calendars, schedule project meetings, prepare relevant documentation, record meeting notes, and distribute action lists.
Facilitate regular communication with internal teams, clients, suppliers, and external stakeholders to follow up on outstanding items.
Check project documentation for completeness, compile basic progress updates, and assist with project summaries and handovers.
Provide general administrative support to cross-departmental project workflows while ensuring compliance with established internal procedures.
Assist with collecting, organising, and tracking basic project-related financial documentation, including quotes, purchase orders, and invoices.
Requirements
Matric / Grade 12 qualification.
Proven prior work experience in an administrative, coordination, office support, or similar role.
Demonstrated ability to maintain spreadsheets, trackers, schedules, and project records.
Sound written and verbal communication skills with the confidence to follow up with colleagues and stakeholders.
Strong organisational capabilities, high attention to detail, and the ability to work independently within established processes.
Desirable Requirements
A relevant qualification in Administration, Business Administration, Project Administration, or a related field.
Experience in project administration, operations support, or coordination across multiple departments.
Experience coordinating meetings, taking minutes, and tracking action points.
Exposure to an IT, technical services, or client-service environment.
Familiarity with project management, workflow, or service-management systems.
Basic experience handling project-related financial documentation such as quotes, purchase orders, or invoices.
Required Software Skills
Microsoft Office (specifically Excel, Outlook, and Word)
Skills Required
- Proven experience in a mid-level IT project coordination role
- Experience handling ticketing systems
- Experience with day-to-day project administration
- Practical experience coordinating cybersecurity installations
- Strong written and verbal communication skills
- Immediate availability for full-time, on-site employment in Bedfordview by mid-February
- Experience with PSA software
- Experience with Google Suite
- Experience with Microsoft Office
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
