Role Overview
We are seeking an experienced IT Project Coordinator to independently manage and coordinate a diverse portfolio of small-scale IT
projects of varying scope and complexity.
This contract position will be responsible for managing
assigned projects from initiation through closure, ensuring delivery within
approved scope, timelines, and budgets.
The successful candidate will ensure that projects are
aligned with established PMO methodologies, governance requirements, reporting
standards, and organizational policies while maintaining effective
communication with stakeholders and project teams.
The ideal candidate is highly organized, proactive, and
results-oriented, capable of managing multiple small projects concurrently with
minimal supervision.
Key Responsibilities
- Independently
manage the planning, coordination, execution, monitoring, and closure of
assigned small-scale IT projects.
- Ensure
compliance with project management methodologies, governance processes,
reporting requirements, and organizational policies.
- Develop
and maintain project documentation, including project charters, project
plans, schedules, status reports, and closure documentation.
- Coordinate
project resources, technical teams, vendors, and business stakeholders to
ensure timely completion of project activities.
- Prepare
and submit monthly project status reports, including progress updates,
financial status, risks, issues, and upcoming milestones.
- Manage
project financials, including budget tracking, forecasting, expenditure
monitoring, and reconciliation.
- Facilitate
project meetings, document decisions, and follow up on action items.
- Prepare
and coordinate governance submissions, change requests, and approvals.
- Maintain
effective communication with project sponsors, stakeholders, and technical
teams.
- Ensure
project documentation is accurate, complete, current, and maintained in
the official project repository.
- Conduct
project closure activities, including confirmation of deliverable
completion, financial reconciliation, lessons learned, and formal closure
documentation.
Qualifications & Experience
- Diploma
or Bachelor's degree in Business Administration, Information Technology,
Project Management, or a related field.
- Minimum
3 years of experience in IT project coordination or project management,
including direct responsibility for delivering small projects.
- CAPM
or PMP certification is considered an asset.
- Demonstrated
experience independently managing multiple small projects concurrently.
- Good
understanding of project management methodologies, governance processes,
and the full project lifecycle.
- Experience
developing project charters, schedules, status reports, and closure
documentation.
- Strong
financial management skills, including budget tracking, forecasting, and
reconciliation.
- Proficiency
in Microsoft Office applications, particularly Excel, Word, PowerPoint,
Teams, and SharePoint.
- Strong
organizational, prioritization, and problem-solving skills.
- Excellent
written and verbal communication and stakeholder coordination skills.
- Ability
to work independently, take ownership of assigned projects, and manage
competing priorities.
- Collaborative,
service-oriented, and able to build effective relationships across
technical and business teams.
Work Environment
- Hybrid
work model
- Must
be onsite 3 days per week
About Symbiotic Digital.
Symbiotic Digital provides the IT Experts you need that
solve problems and get things done. See what the top 2% in their field can do
for you. (Symbiotic Digital is a division of Symbiotic Group Inc.)
We serve customers in two ways, we provide:
- Digital
Experts: IT Consulting expertise. Bright Minds That Produce Proven Results
- Recruitment:
Find The Right People You Need
Serving IT & Business leaders, Symbiotic Digital
provides a business system that enable us to provide the Expert Technical staff
needed to solve challenging business and IT problems. IT leaders in the most
reputable organizations in Canada have relied on Symbiotic Digital to help them
staff difficult assignments with proven Experts uniquely evaluated by our
proven QMS- Quality Management System Staff Development Model. We are a 100%
Indigenous owned company.
Learn more online at https://www.symbioticgroup.com/home-sd/.
Please submit your most recent resume to: [email protected]
View All Jobs online at: https://www.symbioticgroup.com/view-jobs/
Skills Required
- Diploma or bachelor's degree in Business Administration, Information Technology, Project Management, or a related field
- Minimum 3 years of experience in IT project coordination or project management
- Experience independently managing multiple small projects concurrently
- Understanding of project management methodologies, governance processes, and the full project lifecycle
- Experience developing project charters, schedules, status reports, and closure documentation
- Strong financial management skills, including budget tracking, forecasting, and reconciliation
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint
- Strong organizational, prioritization, and problem-solving skills
- Excellent written and verbal communication and stakeholder coordination skills
- Ability to work independently, take ownership, and manage competing priorities
- Collaborative and service-oriented approach with the ability to build relationships across technical and business teams
- CAPM or PMP certification
What We Do
Symbiotic Group Inc. is a consulting company that helps SMBs drive measurable results in sales, digital marketing, and operations. They also provide IT consulting services and focus on advancing business and career opportunities for Indigenous peoples.
