Position Purpose
The position’s primary role is to provide finance assistance for the Group IT Department using our ERP software and tools:
• Accounts Payable - Partnering with our suppliers and internal teams to ensure strong supplier relationships are upheld and suppliers paid.
• Reporting – Prepare the Monthly Finance reports for the IT Leadership Team
• Procurement – reconcile the HALO Purchase Orders to incoming Invoices. Manage the Vertice contract renewal system
Role Accountabilities
Accountability: Accounts Payable
• Process a large volume of supplier invoices and credits and match invoices against Purchase Orders as goods are received.
• Receive and process invoices in an accurate and timely manner.
• Routine reconciliation of supplier statements and follow up on any issues as appropriate.
• Ensure delegation of authority & company approval policies are followed and unauthorised invoices are forwarded to the team member responsible for payment approval.
• Complete month end processes.
• Address and respond to employee enquiries in a timely manner and follow up any outstanding items with personnel responsible.
• At all times be diligent to ensure fraudulent requests for payments are identified and avoided.
Accountability: Reporting
• Provide Monthly reporting to the IT Leadership Team
• Provide Ad hoc reporting as required
• Advise Leadership of any issues/errors in accounts
• Participating in the budget cycle
Accountability: Procurement
• Reconcile Purchase Orders against incoming schedules/Invoices • Manage the Vertice procurement portal
Essential Qualities
The ideal candidate will have previous experience in the areas listed above and be able to demonstrate the following qualities.
• Strong computer skills (experience with varying ERP systems and MS Office suites preferred, especially Excel).
• Outstanding communication and interpersonal skills.
• Strong attention to detail.
• Ability to work productively when under pressure.
• Methodical, organized, accurate and proactive.
• A positive, curious and flexible attitude.
Qualification & Experience Requirements
What is the typical background required to competently perform the responsibilities of the job?
• Time management skills under reporting deadlines
• At least 3 years undertaking finance activities
• Prefer a Finance Degree
• Stakeholder engagement skills
• Data analyst skills
Skills Required
- At least 3 years of experience undertaking finance activities
- Strong computer skills, including experience with ERP systems and Microsoft Office, especially Excel
- Accounts payable and supplier invoice processing experience
- Purchase order and invoice reconciliation experience
- Reporting and data analyst skills
- Time management skills under reporting deadlines
- Stakeholder engagement skills
- Finance degree
What We Do
Satellite Office is a premium offshoring and staff-outsourcing provider that helps businesses build dedicated, high-performing teams in the Philippines. It recruits and supports talent across customer service, sales, IT and software development, finance, marketing, creative design, and back-office operations. Its end-to-end services include recruitment, onboarding, HR, payroll, technology infrastructure, facilities, and ongoing account management for international clients from offices in Australia, the United States, and the Philippines.
