IP SPECIALIST

Birch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Vienna, VA, has an exciting opportunity for a qualified IP Specialist with patent prosecution. The IP Specialist provides interim coverage for IP Legal Assistants to provide continual and consistent support to the attorneys and the firm. This is a clerical, non-exempt position, and it reports to the IP Manager.

Responsibilities and Duties

• Provide coverage and assist with overflow work for IP Legal Assistants and work with attorneys/agents as needed and requested by the IP Legal Department Manager and/or IP Legal Assistant Supervisor.
• Create, revise and file provisional, non-provisional and continuing US Patent Applications in the US Patent and Trademark Office.
• Draft and prepare documentation associated with US Patent and Trademark prosecution matters and/or filings.
• Prepare and file Information Disclosure Statements and maintain integrity of the Firm’s prior art database.
• Draft, prepare and proofread written correspondence, memoranda and/or other documentation for attorneys, but not limited to: internal personnel, clients, Foreign Associates and/or Assignees and monitor incoming correspondence.
• Prepare, review and edit billing proformas.
• Manage, maintain and ensure accurate clearing of individual dockets and dockets of attorney(s)/agent(s).
• Manage and maintain the attorney/agent calendar.
• Screen and direct incoming telephone calls and/or voice messages.
• Copy, scan and save all communications in the appropriate document management system.
• Maintains positive communication with internal and external clients including Foreign Associates, Assignees and/or Contacts via oral and/or written correspondence.
• Receives clients and/or visitors.
• Develops and maintains positive client relations.
• Utilize documented guidelines, processes and procedures.
• Attend meetings and training sessions as determined by IP Legal Department Manager and/or IP Legal Assistant Supervisor.
• Other duties as assigned.

Benefits:

Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Firm wide annual events and opportunity to work remotely.

• Minimum high school diploma.
• Minimum of two (2) years comprehensive US patent prosecution experience. Knowledge of administrative issues related to an Intellectual Property environment such as filing applications, formalities, responses, drafting amendments, and monitoring docketing deadlines strongly preferred.