Administrator Intellectual Property
Location: Oxford, UK (Hybrid)
Department: Intellectual Property
Reporting to: Senior IP Formalities Manager
About Oxford Nanopore Technologies
Oxford Nanopore Technologies is a leading biotechnology company with a mission to enable the analysis of anything, by anyone, anywhere. Our pioneering nanopore sensing technology is transforming how researchers, clinicians, and industry partners access and interpret biological data.
From advancing genomics research and clinical applications to supporting environmental monitoring and infectious disease surveillance, our innovative technology is driving scientific discovery across the globe. As we continue to grow, protecting and managing our intellectual property portfolio remains a key part of our success.
The Role
We are seeking a highly organised and detail-oriented IP Administrator to join our Intellectual Property team in Oxford.
Reporting to the Senior IP Formalities Manager, you will play an important role in supporting the administration of Oxford Nanopore's global patent portfolio and associated prosecution activities. Working alongside patent attorneys, inventors, external counsel, and business stakeholders, you will help ensure our intellectual property records, processes, and systems are maintained to the highest standards.
This is an excellent opportunity for someone with experience in intellectual property, patent administration, legal operations, or a similar administrative environment who is looking to develop their career within a world-class in-house IP function.
Key Responsibilities
- Process and track invoices from external patent counsel, annuity providers, and other IP service providers.
Support budget tracking, spend reporting, invoice reconciliation, and payment processing.
Assist with onboarding new external counsel and IP vendors
- Process and track invoices from external patent counsel, annuity providers, and other IP service providers. Support budget tracking, spend reporting, invoice reconciliation, and payment processing. Assist with onboarding new external counsel and IP vendors
- Maintain and update the company's IP docketing system and patent databases.
- Enter, review, and verify patent application, prosecution, maintenance, and portfolio data.
- Monitor deadlines and support the tracking of patent filings, office action responses, renewals, annuities, and other portfolio activities.
- Ensure patent records, correspondence, and documentation remain accurate and up to date.
- Prepare and maintain electronic patent files and support portfolio reporting activities.
- Coordinate communications between internal stakeholders and external patent counsel worldwide.
- Support patent filing and prosecution activities across multiple jurisdictions.
- Facilitate the execution and processing of formal documents including assignments, powers of attorney, declarations, and inventor documentation.
- Process and track invoices from external patent counsel, annuity providers, and other IP service providers.
- Support budget tracking, spend reporting, invoice reconciliation, and payment processing.
- Assist with onboarding new external counsel and IP vendors.
- Maintain IP procedures, templates, and operational best practices.
- Contribute to process improvement initiatives and special projects relating to portfolio management and IP operations.
About You
To be successful in this role, you will have:
- Experience in patent administration, patent formalities, intellectual property, legal operations, or a related administrative role.
- Excellent organisational skills with strong attention to detail.
- Experience working with databases, records management systems, or docketing platforms.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Strong written and verbal communication skills.
- The ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- A professional and confidential approach when handling sensitive information.
LI-ZP1
#LI-Hybrid
Oxford Nanopore Technologies: Our goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology for faster, information rich, accessible and affordable molecular analysis. The first application is DNA/RNA sequencing, and the technology is in development for the analysis of other types of molecules including proteins. The technology is used to understand and characterise the biology of humans and diseases such as cancer, plants, animals, bacteria, viruses, and whole environments. With a thriving culture of ambition and strong innovation goals, Oxford Nanopore is a UK headquartered company with global operations and customers in more than 125 countries.
Skills Required
- Experience in patent administration, intellectual property, legal operations, or a related administrative role
- Excellent organisational skills and strong attention to detail
- Experience with databases, records management systems, or docketing platforms
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Professional and confidential approach when handling sensitive information
- Experience supporting patent prosecution activities within a law firm or in-house IP team
- Familiarity with IP management systems such as CPI, Patricia, FoundationIP, Anaqua, or similar platforms
- Experience processing legal, patent, or professional services invoices
- Knowledge of global patent filing and prosecution procedures
- Experience supporting intellectual property portfolios in biotechnology, life sciences, genomics, diagnostics, software, or technology sectors
Oxford Nanopore Technologies Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Oxford Nanopore Technologies and has not been reviewed or approved by Oxford Nanopore Technologies.
-
Fair & Transparent Compensation — Pay is considered good to above average across many roles, with employer-provided ranges visible for several U.S. commercial and applications positions and company materials emphasizing market‑competitive base pay. Commercial and some senior technical posts, particularly in the U.S., are positioned as competitive and often paired with strong variable components.
-
Equity Value & Accessibility — All‑employee share plans in the UK and a U.S. employee stock purchase plan indicate broad access to equity as part of total reward. Company communications highlight attractive bonus and share plans that add meaningful upside beyond base pay.
-
Healthcare Strength — U.S. roles indicate strong health insurance and core protections, while official materials and country overviews reference private medical coverage and wellbeing support. These elements position the health package as a notable strength alongside cash compensation.
Oxford Nanopore Technologies Insights
What We Do
Our goal is to enable the analysis of anything, anywhere, by anyone. We have developed the world’s first and only nanopore DNA and RNA sequencing platform. It’s a new generation of sequencing technology — the only one to offer: scalability to portable or ultra-high throughput formats, real-time data delivery, and the ability to elucidate rich biological data. We are aiming to disrupt the way that biological analyses are currently performed, and open up new applications that have a profound, positive impact on society. Our devices offer real-time analysis, for rapid insights, in fully scalable formats — from pocket to population scale — and the technology is being used in more than 100 countries worldwide. Founded in 2005 as a spin-out from the University of Oxford, the company now employs more than 600 people from multiple disciplines including nanopore science, molecular biology and applications, informatics, engineering, electronics, manufacturing and commercialisation. The management team, led by CEO Dr Gordon Sanghera, has a track record of delivering disruptive technologies to the market.
.png){kind=logo}
