Investor Relations Executive Assistant/Coordinator
Bracebridge Capital, LLC is a leading hedge fund manager with approximately $12 billion of net assets under management. The firm pursues investment strategies primarily within the global fixed income markets with the objectives of capital preservation and absolute return without significant correlation to equity, interest rate and foreign exchange markets. Established in 1994, Bracebridge manages private investment funds that serve endowments, foundations, pension funds and other institutional and high-net-worth investors.
Approximately 150 employees operate from our office located in Boston’s historic Back Bay. The entrepreneurial and collaborative culture at Bracebridge rewards and supports motivated, dedicated, enthusiastic and intellectually curious individuals. We believe our firm’s greatest asset is the people who work here.
The IR Executive Assistant/Coordinator will support Bracebridge’s Investor Relations team, reporting to the Co-Head of Investor Relations & Business Development, and contribute to the overall productivity and efficiency of the department.
Primary Responsibilities:
- Provide administrative support including managing multiple active calendars, handling internal and external client correspondence, preparing expense reports, and completing other office organizational tasks
- Arrange complex travel plans for all IR-related travel. Compose detailed itineraries and agendas for trips
- Manage a high volume of daily emails
- Coordinate all internal and virtual meetings and professional events, including preparing agendas and food menus as needed, corresponding with participants
- Take ownership of maintaining CRM system, including managing the weekly internal calendar report, accurately entering all client and prospective client interaction data, and updating all contact details from email signatures
- Stay in-tune with senior team members’ needs and priorities, including scheduling and travel, exercising initiative and independent judgement
- Responsible for printing and assembling hard copy materials for IR-related meetings
- Facilitate communication between the firm’s internal departments and outside investors to ensure timely communication and coordination
- Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures
- Serve as back-up for the firm’s receptionist and other administrative duties as needed
Requirements:
- Minimum of 3 years’ relevant work experience and a BA/BS degree with strong academic performance
- Superb organizational skills
- Ability to manage multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work in a fast-paced environment with minimal oversight and excellent attention to detail
- Extensive experience with logistics and travel
- Strong interpersonal and communication skills and the ability to build relationships with both internal and external counterparts
- Deeply comfortable with technology and strong aptitude for learning new technology and programs.
- Experience with, or ability to become expert in Dynamo (CRM), Zoom Conferencing, Concur (expense management), and Asana
- Skilled in Microsoft Office applications including Outlook, Excel, and PowerPoint
- Must approach all aspects of responsibilities with the highest level of discretion and integrity
- Take ownership of work projects and processes
- Strong work ethic, initiative, and a proactive approach