The Role
Provide direct executive support to the Founder & CEO: manage calendar, travel, communications, meeting agendas/notes, follow-ups, and stakeholder coordination. Conduct research, assist with partnership decks, content and personal branding, support onboarding and internal operations, and help execute strategic initiatives in a fast-paced startup environment.
Summary Generated by Built In
Executive Assistant to Founder & CEO
We are looking for a sharp, organised, and proactive individual to work directly with the Founder & CEO in a high-impact, fast-paced environment. This role is ideal for someone early in their career who is eager to learn, takes ownership, and thrives in dynamic situations.
As the Founder’s Executive Assistant, you will support day-to-day operations, communication, research, business coordination, and strategic execution — acting as a reliable operational anchor across functions.
What You’ll DoFounder Support & Operations- Manage calendars, meetings, schedules, and priorities
- Coordinate travel, itineraries, and daily logistics
- Draft emails, notes, and internal/external communications
- Track tasks, follow-ups, and ensure timely execution
- Prepare agendas and take structured meeting notes (MOMs)
- Follow up with teams and stakeholders on action items
- Support presentations, briefing documents, and executive updates
- Conduct market and competitor research
- Assist with partnership decks, proposals, and strategic initiatives
- Support business development and stakeholder coordination
- Assist with the Founder’s personal branding and social media coordination
- Research trends, AI tools, and content opportunities
- Help maintain consistency in communication and messaging
- Support onboarding and cross-functional coordination
- Assist with operational and administrative tasks as needed
- Ensure smooth communication across teams
- Fresh graduate or up to 1 year of experience
- Any stream or discipline welcome
- Prior internships or organisational experience are a plus
- Strong written and verbal communication skills
- Highly organised with strong attention to detail
- Comfortable with MS Office / Google Workspace and technology tools
- Good research, documentation, and coordination abilities
- Curious about startups, AI tools, and business building
- Ownership-driven and proactive
- Fast learner with strong execution ability
- Adaptable in high-growth environments
- Professional, discreet, and dependable
- Direct exposure to founder-level decision making
- Hands-on experience across strategy, operations, and business development
- Opportunity to work closely with senior stakeholders and partners
- Fast learning curve with mentorship and high ownership
- Potential growth into Chief of Staff or Strategy & Operations roles
We are not looking for someone who already knows everything — we are looking for someone with the right attitude, learning ability, and ambition to grow quickly.
Skills Required
- Fresh graduate or up to 1 year of experience
- Any academic stream or discipline
- Strong written and verbal communication skills
- Highly organised with strong attention to detail
- Comfortable with MS Office / Google Workspace and technology tools
- Good research, documentation, and coordination abilities
- Curiosity about startups, AI tools, and business building
- Ownership-driven, proactive, and dependable mindset
- Fast learner with strong execution ability and adaptability
- Professionalism, discretion, and dependability
- Prior internships or organisational experience
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The Company
What We Do
University Living is a global online marketplace specializing in verified student accommodation. The company helps international students discover, compare, and book high-quality housing near universities across various international hubs, including the UK, USA, Europe, Australia, Singapore, and the UAE. Beyond housing, they offer 24/7 expert support and integrated services such as visa solutions, flight tickets, and international money transfers to ensure a seamless student mobility experience.
