The Role
Maintain and administer project document control processes in an EPCM environment. Responsibilities include registering, distributing, filing, tracking, and revising technical documents, drawings, correspondence, and project records. The role administers EDMS platforms, prepares transmittals and reports, supports document reviews and project turnover, performs quality checks, and ensures compliance, accuracy, traceability, and secure retrieval of documentation.
Summary Generated by Built In
Equinox Engineering Ltd. is a leading Calgary-based EPCM firm delivering innovative facility design and engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and emerging energy sectors. As our technology capabilities evolve to support increasingly complex engineering and business needs, we are investing in strong architectural leadership to enable scalable, secure, and high-quality software solutions.
We are seeking a Junior/Intermediate Document Controller who brings strong organizational skills, attention to detail, and experience working within a fast-paced EPCM environment. In this role, you will support project teams by maintaining document control processes, managing project records, and ensuring the accurate distribution, tracking, and storage of engineering and project documentation.
Why Join Equinox?
• Opportunity to define and lead enterprise software architecture and engineering standards
• A people-focused culture that values technical excellence, collaboration, and continuous improvement
• Meaningful work supporting complex engineering and business systems
• Hands-on leadership role with influence across multiple teams and initiatives
• A flexible and supportive work environment designed for long-term career growth
What You’ll Do
As a Junior/Intermediate Document Controller, you will support the delivery of accurate, timely, and compliant document management services. Your role will include:
Document Control & Administration
• Receive, register, distribute, and file incoming and outgoing project documentation
• Coordinate document control activities for technical documents, drawings, and commercial correspondence
• Input and maintain document information within project registers and tracking systems
• Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors
• Maintain accurate records of document revisions, approvals, and distributions
Project Documentation Management
• Maintain project files, control logs, drawing registers, and document databases
• Administer and maintain Electronic Document Management Systems (EDMS)
• Prepare transmittals, drawing indexes, status reports, and document control reports
• Support the filing and maintenance of project databooks and final turnover documentation
• Ensure all project documents are stored securely and remain easily retrievable
Coordination & Team Collaboration
• Provide document control support to project teams, clients, vendors, and contractors
• Facilitate internal and vendor document review workflows
• Coordinate squad reviews for project drawings and vendor documentation
• Work closely with engineers, designers, and project personnel to ensure documentation requirements are met
Quality & Compliance
• Perform quality control checks at all drawing and document issue stages
• Ensure documents comply with project procedures, client requirements, and company standards
• Maintain document integrity, accuracy, and traceability throughout the project lifecycle
• Support continuous improvement initiatives related to document control processes and systems
About You
You are a detail-oriented professional who enjoys organization, process management, and supporting project teams in a fast-paced environment. You bring:
• High School Diploma (required)
• Minimum 5 years of document control experience
• EPCM experience considered an asset
• Strong communication and interpersonal skills
• Ability to prioritize workload and manage multiple deadlines
• A proactive and collaborative approach to problem-solving
Technical Foundation
• Experience with Electronic Document Management Systems (EDMS) within an EPCM environment
• Knowledge of document control processes, procedures, and best practices
• General understanding of the oil and gas industry
• Ability to maintain clear, accurate records and reports
• Strong understanding of document filing systems, revision control, and document tracking methodologies
Software Proficiency
• Advanced proficiency in Microsoft Excel
• Experience with Microsoft Access databases
• Strong working knowledge of Microsoft Word and Outlook
• Experience using EDMS platforms and document tracking systems
• General proficiency with computer and office software applications
We are seeking a Junior/Intermediate Document Controller who brings strong organizational skills, attention to detail, and experience working within a fast-paced EPCM environment. In this role, you will support project teams by maintaining document control processes, managing project records, and ensuring the accurate distribution, tracking, and storage of engineering and project documentation.
Why Join Equinox?
• Opportunity to define and lead enterprise software architecture and engineering standards
• A people-focused culture that values technical excellence, collaboration, and continuous improvement
• Meaningful work supporting complex engineering and business systems
• Hands-on leadership role with influence across multiple teams and initiatives
• A flexible and supportive work environment designed for long-term career growth
What You’ll Do
As a Junior/Intermediate Document Controller, you will support the delivery of accurate, timely, and compliant document management services. Your role will include:
Document Control & Administration
• Receive, register, distribute, and file incoming and outgoing project documentation
• Coordinate document control activities for technical documents, drawings, and commercial correspondence
• Input and maintain document information within project registers and tracking systems
• Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors
• Maintain accurate records of document revisions, approvals, and distributions
Project Documentation Management
• Maintain project files, control logs, drawing registers, and document databases
• Administer and maintain Electronic Document Management Systems (EDMS)
• Prepare transmittals, drawing indexes, status reports, and document control reports
• Support the filing and maintenance of project databooks and final turnover documentation
• Ensure all project documents are stored securely and remain easily retrievable
Coordination & Team Collaboration
• Provide document control support to project teams, clients, vendors, and contractors
• Facilitate internal and vendor document review workflows
• Coordinate squad reviews for project drawings and vendor documentation
• Work closely with engineers, designers, and project personnel to ensure documentation requirements are met
Quality & Compliance
• Perform quality control checks at all drawing and document issue stages
• Ensure documents comply with project procedures, client requirements, and company standards
• Maintain document integrity, accuracy, and traceability throughout the project lifecycle
• Support continuous improvement initiatives related to document control processes and systems
About You
You are a detail-oriented professional who enjoys organization, process management, and supporting project teams in a fast-paced environment. You bring:
• High School Diploma (required)
• Minimum 5 years of document control experience
• EPCM experience considered an asset
• Strong communication and interpersonal skills
• Ability to prioritize workload and manage multiple deadlines
• A proactive and collaborative approach to problem-solving
Technical Foundation
• Experience with Electronic Document Management Systems (EDMS) within an EPCM environment
• Knowledge of document control processes, procedures, and best practices
• General understanding of the oil and gas industry
• Ability to maintain clear, accurate records and reports
• Strong understanding of document filing systems, revision control, and document tracking methodologies
Software Proficiency
• Advanced proficiency in Microsoft Excel
• Experience with Microsoft Access databases
• Strong working knowledge of Microsoft Word and Outlook
• Experience using EDMS platforms and document tracking systems
• General proficiency with computer and office software applications
Ready to Apply?
If you’re passionate about technical leadership, enjoy building high-performing teams, and want to shape how software is designed and delivered within a growing organization, we’d love to hear from you.
About
Established in 1997, Equinox is a distinguished EPCM service provider globally. Our wide-ranging portfolio includes Sweet and Sour Gas Processing Facilities, Heavy and Conventional Oil Production, Steam Pipeline Systems, and an increasing focus on sustainable energy solutions like Carbon Capture, Utilization, and Storage (CCUS) facilities and pipelines, Renewable Natural Gas (RNG) projects, and Landfill Gas (LFG) initiatives.
Skills Required
- High School Diploma
- Minimum 5 years of document control experience
- Strong communication and interpersonal skills
- Ability to prioritize workload and manage multiple deadlines
- Proactive and collaborative approach to problem-solving
- Experience with Electronic Document Management Systems within an EPCM environment
- Knowledge of document control processes, procedures, and best practices
- General understanding of the oil and gas industry
- Ability to maintain clear, accurate records and reports
- Understanding of document filing systems, revision control, and document tracking methodologies
- Advanced proficiency in Microsoft Excel
- Experience with Microsoft Access databases
- Strong working knowledge of Microsoft Word and Outlook
- Experience using EDMS platforms and document tracking systems
- General proficiency with computer and office software applications
- EPCM experience
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The Company
What We Do
Equinox Engineering Ltd. is a global Engineering, Procurement, and Construction Management (EPCM) firm headquartered in Calgary, Canada. Established in 1997, the company specializes in facility and pipeline projects for the hydrocarbon industry, including natural gas, conventional oil, and heavy oil. They also provide services for power generation, renewable energy, and data center infrastructure, delivering safe, high-quality, and cost-effective engineering solutions across Canada, the United States, Australia, and India.
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