Indirect Procurement Specialist

Specialist – Indirect Procurement

Location: Piscataway, NJ

Employment Status: Full Time

Reports to: Senior Procurement Manager

Role Description

Experienced in managing end-to-end source-to-pay and procure-to-pay cycles, including RFx, contract and PO execution, and invoice coordination for timely payments across services, CapEx, and construction categories. Skilled in vendor onboarding, material code creation, contract management, and driving compliance with company policies. Proven ability to negotiate pricing and long-term agreements, identify cost-saving opportunities, and meet key performance indicators (KPIs) related to cost, service levels, and payment timelines. Serve as a key liaison between vendors, legal teams, and internal stakeholders, while also leading procurement training and supporting cross-functional collaboration.

The estimated salary range is $60,000 - $70,000, based on experience. 

Job Responsibilities: 

• Manage the source-to-pay and procure-to-pay procurement cycles, including RFx, contract and purchase order (PO) review and execution, acceptance processes, and invoice coordination to ensure timely payments for assigned categories such as services, capital expenditures (CapEx), and construction.
• Conduct the sourcing process based on requests received from end users, prepare side-by-side pricing comparisons, and complete RfX activities in the procurement system in compliance with company policies
• Accountable for KPIs related to cost savings, service level requirements, and on-time payment SLAs.
• Negotiate pricing, terms and conditions, contracts, and long-term agreements with suppliers to drive the value for the company
• Identify cost-saving opportunities through pricing comparisons across sources, package negotiations, and demand consolidation.
• Ensure to follow up and coordinate with end users to complete the acceptance process in daily basis, ensuring that payment can be processed on time, in accordance with the agreed payment terms with the vendor, and to meet the finance requirement for the on-time payment rate.
• Responsible for new material code creation, vendor onboarding, comprehensive contract reviews within the contract management system (CMS), and initiating and completing the acceptance process
• Serve as the primary point of contact for vendors and the internal Legal team, reviewing agreements, contracts, proposals, and statements of work (SOWs) to ensure alignment with legal requirements and company policies.
• Collaborate with cross-functional teams to provide procurement support and guidance to internal stakeholders on procurement processes and best practices.
• Lead procurement process trainings for end users as needed.

Qualifications:

• Bachelor’s degree or higher in Business, Supply Chain Management, Engineering, Construction Management or a related field
• Minimum of 1-3 years of experience in procurement, with a focus on services and CapEx
• Strong negotiation, communication, and analytical skills
• Project management skills, with experience in procurement for construction projects preferred; this experience will be considered a significant advantage
• Proven capability to navigate a dynamic, fast-paced environment while adapting to shifting priorities and identifying opportunities

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