The Import/Export Coordinator is responsible for managing, supervising, and optimizing the flow of goods across international borders. This role serves as the operational bridge between the company, customs brokers, freight forwarders, and government agencies to ensure that the global supply chain operates efficiently, legally, and without delays.
Responsibilities
- Manage all import/export documentation and customs compliance activities, including the preparation and verification of commercial invoices, packing lists, certificates of origin, bills of lading, air waybills, customs declarations, and HS code classification, ensuring compliance with applicable local and international trade regulations.
- Coordinate international, domestic, and intercompany shipments across Spanish facilities, working closely with freight forwarders, shipping lines, airlines, trucking companies, customs brokers, and internal stakeholders to ensure timely and efficient transportation and customs clearance.
- Monitor shipments end-to-end, proactively communicating status updates, delays, customs holds, or other issues to internal teams and external partners, while managing transportation incidents, damaged or missing cargo, and insurance claims when required.
- Ensure proper application of Incoterms and maintain control over logistics-related costs by auditing and approving freight, storage, demurrage, customs duties, and other logistics invoices, while maintaining appropriate records and controls for hazardous or specially regulated materials subject to Health & Safety requirements.
- Define, implement, and continuously improve import/export processes, including evaluating and recommending customs brokers and logistics solutions that best support efficient, compliant, and reliable day-to-day operations.
requirements
- Education: Bachelor’s degree in International Trade, International Business, Logistics, Supply Chain Management, or a related field.
- Languages: Fluency in English
- Technical Skills: Deep understanding of Incoterms and customs regulations, abilities in Negotiation.
- Soft Skills: High attention to detail (critical for avoiding documentation errors and fines), strong problem-solving skills under pressure, multitasking ability, and excellent communication skills.
- Experience: At least 3 Years in import/export in an industrial environment
Skills Required
- Bachelor's degree in International Trade, International Business, Logistics, Supply Chain Management, or a related field
- Fluency in English
- Deep understanding of Incoterms and customs regulations
- Negotiation abilities
- High attention to detail
- Strong problem-solving skills under pressure
- Multitasking ability
- Excellent communication skills
- At least 3 years of import/export experience in an industrial environment
What We Do
At Diamond Foundry, our mission is to create the future of diamond. We developed proprietary reactor technology capable of forming plasma as hot as the sun at unprecedented density to produce diamond at mining scale. In our zero-emission foundry, we sustainably create diamond for the jewelry and semiconductor industries. Our VRAI brand brings iconic innovation in diamond jewelry direct to consumers. For more information on how we’re creating the future, visit www.diamondfoundry.com. Fast Company World's Most Innovative Company TIME Best Inventions Business Insider’s 21 Most Innovative Tech Startups CNBC’s Top 50 Disruptors Inc’s 25 Most Disruptive Companies
