Human Resources Support Specialist

Summary: The Human Resources Support Specialist provides essential administrative and operational support across key HR functions, including recruitment and onboarding, assisting with payroll processes, responding to employee and benefits inquires, and ensuring the consistent application of company policies and practices. 

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

• Recruits, interviews, and facilitates the hiring of qualified candidates for open positions; collaborates with departmental managers to understand the skills and competencies required for each role.
• Conducts or coordinates background checks and verifies employee eligibility.
• Extends approved job offers to candidates as directed and coordinates salary discussions with the candidate and hiring manager. 
• Oversees the I-9 verification process and ensures all forms are completed and maintained in compliance with regulations.
• Facilitates the onboarding process for new hires, ensuring a smooth transition into the organization.
• Conducts offboarding activities, including coordinating system and equipment returns, processing terminations, and conducting exit interviews. 
• Responds to employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to the appropriate HR team member.
• Assists in planning and coordinating the Spring and Fall career fair schedule.
• Supports the planning and execution of employee events and activities.
• Stays informed on HR trends, best practices, regulatory updates, and new technologies in human resources, talent management, and employment law.
• Participates in monthly Employee Planning Committee (EPC) meetings and activities to support positive employee engagement.
• Maintains confidentiality of employee information and protects the integrity of HR operations.
• Assists with various ad hoc HR projects as needed.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field required.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.  
• Must be able to access and navigate each department at the organization’s facilities. 

Nodak Insurance Company complies fully with all federal, state, and local employment laws and shall provide equal employment and advancement opportunities for all persons regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, the presence of any mental or physical disability, status with regard to public assistance or marriage, or any other category protected by local, state or federal law.