Human Resources Specialist

OVERVIEW:

The Human Resources Specialist is primarily responsible for supporting and executing the Bank’s talent acquisition function, including full-cycle recruiting, candidate sourcing, interview coordination, selection support, offer administration, and onboarding. This role partners closely with hiring managers to attract, assess, and hire qualified candidates who align with the Bank’s culture, service expectations, and business needs. The position also supports recruitment marketing, talent pipeline development, community and school partnerships, applicant tracking, reporting, and related Human Resources initiatives while ensuring a high level of service, confidentiality, accuracy, and compliance with established policies, procedures, and regulatory requirements.

PRIMARY ACCOUNTABILITIES / RESPONSIBILITIES:

1. Manages the full recruitment lifecycle for assigned positions, including job analysis, job description review, requisition support, internal and external posting, candidate sourcing, screening, interview coordination, selection support, offer administration, pre-employment checks, and onboarding.

Job analysis

Candidate assessment(s)

Job description

Candidate selection

Internal and external job posting

Candidate notification

Advertising

Applicant tracking

Candidate sourcing

Extending job offer

Candidate pre-screen

Reviewing pre-employment credit check and background check

Candidate interview

Onboarding new hire

1. Partners with hiring managers to develop effective recruiting strategies, clarify position requirements, evaluate candidate qualifications, and support timely, consistent, and well-documented hiring decisions.

1. Maintains and manages job postings, recruitment advertising, candidate records, interview documentation, and applicant tracking system activity to ensure accurate, timely, and compliant recruiting records.

1. Coordinates candidate communications, scheduling, status updates, disposition notifications, and other touchpoints to provide a professional, responsive, and positive candidate experience.

1. Oversees recruitment marketing and outreach initiatives, including career fairs, school and community events, employee referrals, social media efforts, and other activities that promote the Bank as an employer of choice.

1. Develops and maintains relationships with colleges, universities, high schools, workforce development partners, community organizations, and other external sources to strengthen the Bank’s talent pipeline.

1. Coordinates onboarding activities for new hires, including Welcome Day preparation, new hire communications, required documentation follow-up, and coordination with hiring managers to support a smooth transition into the organization.

1. Administers new hire surveys and gathers feedback to assess the onboarding experience, identify trends, and recommend improvements to the Human Resources Manager.

1. Oversees internship program coordination and supports temporary staffing needs, including posting, candidate communication, selection support, onboarding, and manager follow-up.

1. Tracks, analyzes, and reports recruiting activity and outcomes, including candidate pipeline, time-to-fill, interviews, offers, hires, sources of hire, and other metrics that support workforce planning and process improvement.

1. Maintains and standardizes the Bank’s job description library in partnership with managers to ensure job descriptions are accurate, current, and aligned with role responsibilities and recruiting needs.

1. Supports Affirmative Action Plan activities, equal employment opportunity tracking, and related reporting requirements by maintaining accurate applicant and hiring data.

1. Stays current with recruiting trends, sourcing tools, employment law considerations, candidate experience best practices, and regulatory requirements that impact talent acquisition.

1. Promotes the Bank’s products and services and maintains an active participation in community affairs.

1. Responsible for adhering to bank policies and procedures related to regulatory compliance requirements applicable to the job function.

1. Performs related and unrelated duties as may be required.

JOB REQUIREMENTS:

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field required; Associate’s degree with relevant coursework, training, and experience may be considered.
• 2–4 years of recruiting, interviewing, talent acquisition, Human Resources, or related experience.
• Knowledge of recruiting practices, candidate screening, interview coordination, onboarding processes, and general human resources policies and procedures.

• Proficiency in Microsoft Office applications (Word, Excel)
• Experience using applicant tracking systems (ATS), HRIS/HCM platforms, and electronic recruiting tools
• Strong organizational, written and verbal communication, interpersonal skills with high attention to detail and confidentiality.
• Ability to travel and work evenings or weekends as needed.

Preferred Qualifications:

• Experience with ADP or similar HCM systems
• Experience supporting full-cycle recruiting processes
• Experience in a banking, financial services, or other regulated environment.

SUPERVISORY SCOPE:

None

INDEPENDENT ACTION:

Develops short-term plans and objectives aligned with Bank-wide policies and strategic priorities; escalates complex policy interpretations or exceptions to the Human Resources Manager.